Letting and Sales Administrator

3 weeks ago

London, United Kingdom Dove & Hawk Full time

**Lettings and Sales Administrator - Mayfair - £28,000-£32,000 Dependant on Experience**
My client, a successful independent Real Estate Agency, are seeking an experienced Property Administrator with proven property experience, to join their established team in Mayfair.
In this role you will be responsible for ensuring the smooth running of the office; handling Lettings and Sales. You also will be undertaking Office administration duties and assisting the team, alongside the Director.
This is an excellent opportunity to join an established company with a real family feel and opportunity for progression. They are looking for an intelligent individual that is used to dealing with HNWI's, excellent organisation skills and an eye for detail.
**Key Responsibilities**:

- Responsible for the smooth running of the office
- Meeting and greeting visitors and taking notes during meetings
- Answering calls and helping with queries where possible
- Supporting the Director with diary management, arranging meetings and gatekeeping
- Arranging the marketing of available properties including: floor plans, EPCs, creating brochures, window cards and external advertising
- Credit control; handling invoices, petty cash and management of payments
- Preparing Tenancy Agreement, Sales TCOB and renewal agreements
- Register tenant's deposits and provide certificates
- Manage rent and invoice arrears
- Collating Sales & Lettings Files
- Arrange check ins, check outs and arrange Inventory
- Organise return of deposits and manage disputes where necessary
- Administering Company Cars where required
- Managing key logs
- Office management including filing, ordering supplies and preparation of the office

**Skills and Experience**:

- 2-3 years proven Property Administration experience within the property industry
- Excellent communication skills - both written and verbal
- Proficient skills in Microsoft Office Packages
- Advantageous software experience within; Alto Property Software, Acrobat, Let Alliance or Smart Search
- A pro-active nature with the ability to self-motivate and work independently, as at times the office may be quiet
- A positive work ethic with a can-do approach, to ensure work gets done quickly and efficiently
- Friendly and professional, with the ability to build rapport quickly
- Highly organised with excellent attention to detail
- Understanding for design literacy would be advantageous

**Salary**: £28,000-£32,000 depending on experience
**Working Hours**: Monday to Friday 9:30am-6pm
If you are a proactive individual who is keen to progress their career within a globally established brand please contact Lydia on the Business Support team at Dove & Hawk Property Recruitment.

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