Senior Admin Officer

7 months ago

Fareham, United Kingdom Ministry of Justice Full time

Salary
- £25,310 - £30,968 pro-rata

Number of jobs available
- 1

Detail of reserve list
- 12 Months

Region
- South East, South West

City/Town
- Fareham

Building/Site
- NMS Fareham Civic Offices, PO16 7AZ

Grade
- Other

Organisation Grade for HMPPS
- NPS Pay Band 3 National

Post Type
- Permanent

Working Pattern
- Part Time, Part Time/Job Share, Flexible Working

Role Type
- Administration / Corporate Support

Job description

This role is for a Senior Admin Officer to work within the South Central Corporate Hub. The role will be line managing the admin team and supporting them with their ongoing tasks around recruitment, on-boarding staff, providing support to the region by working as the People Hub and assisting with HR/SOP forms etc.

The role will work closely with their Line Manager (Corporate Hub Manager), and Senior Admin Officer colleagues in the team. The post-holder will also work closely with the Business Manager for Corporate Services and other colleagues within the Corporate Services Team, and colleagues across the South Central Region.

**Overview of the job**

This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.

The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.

The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff

**Summary**

The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.

The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:
**Management Support**
- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
- Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenance of related records.
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time

**Health, Safety & Fire**
- Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.
- Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.

**Effectively Manage and Develop staff**
- To provide effective management and leadership to the team
- To proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations and diversity matters. Adopt a consistent, fair and objective standpoint when making decisions in relation to individual staff issues
- Contribute to relevant training and development events as a trainer
- Support recruitment activity for relevant posts within the cluster/division

  • Senior Admin Officer

    7 months ago

    Fareham, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 353466**Salary**: - £25,310 - £30,968- Pro-rata- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Other- NPS Pay Band 3 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Flexible working, Job share,...

  • Admin Assistant/receptionist

    7 months ago

    Fareham, United Kingdom R S Hill & Sons Ltd Full time

    Job Title**:Administrative Assistant** Overview: Duties include, but are not limited to: - Being the first point of contact for visitors, greeting guests as soon as they arrive in the office - Answering the phone and screening/redistributing phone calls - Printing address labels and sending invoices - Ordering office supplies - Maintaining Reception area...

  • HR Admin Assistant

    6 months ago

    Fareham, United Kingdom Page Personnel Full time

    Starting Immediately - Local role based in Fareham **About Our Client**: Our client are a Multi Academy Trust and one of their Schools are based in Stubbington Fareham. The main responsibilities for the HR Admin Assistant role are: As an HR Admin Assistant, you will provide crucial support to the Human Resources department in various administrative tasks....

  • Case Admin

    6 hours ago

    Fareham, United Kingdom Brook Street Full time

    We've got a great opportunity for a full-time, temporary ongoing assignment within the Fareham area, to join a fast-paced office, working as part of the admin team with the National Probation Service. " Full time " Monday-Friday 09:00-17:00 " 37 hours per week " Start Date: ASAP " Location - Fareham Probation Service, Civic Way, Fareham, PO16 7AZ "...

  • Office Assistant

    2 weeks ago

    Fareham, United Kingdom Fyba Recruitment Ltd Full time

    We are looking for an organised, personable, results driven individual to join the Fyba family as an Office Assistant. Due to continued growth, we are now in need of additional support in several key areas of business operations. This role is pivotal to the continued growth and enablement of sales activities. This is a Part-Time role, circa 15 - 25 hours per...

  • Inventory Admin Operator

    7 months ago

    Fareham, United Kingdom The Cooper Companies Full time

    Job title: Inventory Admin Operator x2 Department: Distribution Location: Delta Park, Fareham GLS: U Working hours: Sunday to Thursday 22:00 - 6:00 Shift: C **THIS ROLE IS OPEN TO INTERNAL CANDIDATES AND AGENCY TEMP WORKERS WITH MORE THEN 12 WEEKS ONLY. PLEASE INFORM YOUR MANAGER IF YOU INTEND TO APPLY **A brighter future awaits you CooperVision is one...

  • Senior Audit Professional in Finance

    1 month ago

    Fareham, Hampshire, United Kingdom Hays Senior Finance Full time

    Hays Senior Finance is currently seeking an experienced Audit Senior to join their dynamic audit team. Salary: £60,000 - £80,000 per annum.Job DescriptionAs a key member of our audit team, you will be responsible for planning and executing audits, reporting to senior managers and partners, and ensuring high-quality results within tight deadlines.You will...

  • Senior HR Advisor

    4 weeks ago

    Fareham, United Kingdom CV-Library Full time

    Senior HR Advisor – A superb role for a CIPD Level 5 HR candidate who wants to learn and grow in a role. Working with a very experienced (Super friendly) HR Manager/Consultant – a mentor. The role is based 3 days in the office. Gosport. With 2 flexible days per week at home. There will also be travel ion the role to West Yorkshire (new site) and...

  • Senior HR Advisor

    3 weeks ago

    Fareham, United Kingdom CV-Library Full time

    Senior HR Advisor – A superb role for a CIPD Level 5 HR candidate who wants to learn and grow in a role. Working with a very experienced (Super friendly) HR Manager/Consultant – a mentor. The role is based 3 days in the office. Gosport. With 2 flexible days per week at home. There will also be travel ion the role to West Yorkshire (new site) and...

  • Marketing Admin Assistant

    2 weeks ago

    Fareham, United Kingdom CV-Library Full time

    I’m seeking a dynamic and organised Marketing Admin Assistant with a creative mind, a passion for design and social media savvy. This role will play a pivotal part in driving growth for this fantastic business. This role is perfect for someone who thrives in a fast-paced environment, loves multitasking and has a knack for getting things...

  • Team Admin Coordinator

    4 weeks ago

    Fareham, United Kingdom Hampshire And Isle Of Wight Healthcare Nhs Foundation Trust Full time

    Job summary Are you an experienced Senior administrator with excellent leadership, innovation and problem-solving skills?Are you a good communicator, with a keen interest to support the working with children and young people, and the ability to work on your own initiative, lead by example and maintain a calm approach under pressure?If yes - this is the role...

  • Office Assistant

    6 months ago

    Fareham, United Kingdom Moody Decking & Services Ltd Full time

    **Responsibilities** - Act as point of contact for order enquiries and provide updates to customers - Assist with order entry process - Place orders for ad hoc office and production supplies - Assist with general administration tasks such as filing and record keeping - Maintain timecard spreadsheet and staff holiday requests - Provide general support to...

  • Assistent Payroll Officer

    7 months ago

    Fareham, United Kingdom MSI Ceilings Ltd Full time

    Job Description - A background in Pensions/Payroll is preferable, but a good administrative back ground will suffice. You will have will have the additional responsibility of Quality Assuring data. You will be providing reliable, efficient, and effective flexible support to a team (or across teams) of a complex administrative nature relating to the...

  • Fellowship Officer to The Royal Navy Strategic

    2 days ago

    Fareham, United Kingdom Ministry of Defence Full time

    **Details**: **Reference number**: - 236651**Salary**: - £40,000- Per Annum. Allowances: Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. The post does NOT offer relocation expenses (move of home, excess fares or temporary...

  • Banking Risk

    6 months ago

    Fareham, United Kingdom Page Personnel Full time

    My Whiteley client is looking for the role of Banking - Senior Administrator. **About Our Client**: My client is a financial services business with these offices based in Whiteley, but also with 7 other offices in Europe and one in the US. Key responsibilities: - Correlate data from Banking submission documents to develop comprehensive Banking risk...

  • HR Administrator

    2 weeks ago

    Fareham, United Kingdom Duval Associates Full time

    HR Administrator – 6-month contract – Based near Fareham, Hamps.To support the Group HR manager in all thing HR Administration. – A superb role for a CIPD Level 3 HR candidate, with loads of HR Admin experience. (Hybrid)Negotiable starting salary – Potential to go perm after the contract.START ASAP (Even pre xmas 2024)who wants to learn and grow in a...

  • HR Administrator

    4 weeks ago

    Fareham, United Kingdom CV-Library Full time

    HR Administrator – 6-month contract – Based near Fareham, Hamps. To support the Group HR manager in all thing HR Administration. – A superb role for a CIPD Level 3 HR candidate, with loads of HR Admin experience. (Hybrid) Negotiable starting salary – Potential to go perm after the contract. START ASAP (Even pre xmas 2024) who wants to...

  • Compliance Admin Controller

    6 hours ago

    Fareham, United Kingdom Ceva Logistics Full time

    CEVA Logistics provides global supply chain solutions to connect people, products and providers all around the world. We are supply chain experts. We live and breathe logistics every day. Above all, we believe that this is a people business. That’s why we are building a global culture of teamwork and respect. We encourage initiative, and we engage and...

  • Compliance Admin Controller

    6 hours ago

    Fareham, United Kingdom Ceva Logistics Full time

    CEVA Logistics provides global supply chain solutions to connect people, products and providers all around the world. We are supply chain experts. We live and breathe logistics every day. Above all, we believe that this is a people business. That’s why we are building a global culture of teamwork and respect. We encourage initiative, and we engage and...

  • HR Administrator

    4 weeks ago

    Fareham, United Kingdom Duval Associates Ltd Full time

    HR Administrator - 6-month contract - Based near Fareham, Hamps. To support the Group HR manager in all thing HR Administration. - A superb role for a CIPD Level 3 HR candidate, with loads of HR Admin experience. (Hybrid)Negotiable starting salary - Potential to go perm after the contract. START ASAP (Even pre xmas 2024)who wants to learn and grow in a role....