Procurement Administrator

2 weeks ago


Belfast, United Kingdom Reed Business Support Full time

**Procurement Administrator**

**An exciting opportunity has arisen for a Procurement Administrator to join a leading organisation based in Belfast.**

This is a full-time, Permanent Position

Working hours: 37.5 hours per week 8am - 6pm, Monday-Sun, Rota Based

**Salary**: starting £20,470 (rising to £22,500 April 2023)

**Job Purpose**:
The Procurement Administrator will be the key point of contact for Purchase Orders, Internal purchase requests & invoice queries. This role will require a keen eye for detail and a high work ethic to ensure no stock issues in a fast-paced office environment.Training will be provided.

**Essential Criteria**:

- 5 GCSE grades A-C including Maths and English or equivalent.
- A minimum of 1 years’ experience in a similar role.
- Motivated and enthusiastic Commitment to ongoing development
- Willingness to provide flexible cover as and when required
- Ability to work as part of a team
- Ability to work on own initiative

**Main Duties and Responsibilities**:

- Responsible for daily ordering for the organisation
- Help create and adhere to efficient processes to manage the receipt, location, and distribution of all goods delivered
- Reporting of any shortages or damages in a timely manner to the Supplier to be dealt with.
- Update Sage 200 daily recording information accurately to ensure efficient stock control.
- Responsible for keeping Happyfox ticket system up to date and ensuring KPIs are being met.
- Undertake replenishment and/or re-ordering of stock items as agreed with management.
- Responsible for the replenishment of stock to various stores throughout the group.
- Liaise constantly with the Stores team about stock levels, re-ordering, stores stock listings, returns and any delivery discrepancies.
- Responsible for chasing orders and ensuring we are prepared for any delays. Shortages/Issues will be reported to relevant staff/management to ensure no ‘stock outs.
- Help to organise and participate in the Group stocktakes.
- Take part in implementation of scanning system (Sage warehousing) to improve stock control within the group.
- Implement Cost Savings & avoidance where possible to contribute to Procurement Team targets.
- Report on KPIs where needed.
- Communicate orders/issues effectively with suppliers. May be required to meet suppliers to discuss business. May also be required to help rearrange stores to ensure the highest level of efficiency possible.

**Company Benefits**:

- Competitive salary with yearly increments
- Pension plan
- 25 Annual Holidays (pro rata)
- 10 Public Holidays (pro rata)
- Health Insurance and Cash Plan
- Life Assurance



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