Administrator

5 months ago

Pershore, United Kingdom CSA Environmental Full time

**Job title: Administrator**

CSA Environmental

Location: Pershore, Worcestershire

**Salary**: £22,000-£24,000 per year + benefits

Role type: Full time - Hybrid working

Hours: 37.5 hours per week Monday - Friday

Would you like to join us at an exciting multi-disciplinary Environmental consultancy practice? At CSA Environmental our consultants work in Landscape Architecture, Urban Design, Ecology and Heritage with offices in south and central England. This role is based at our Worcestershire office in the beautiful Deer Park in Eckington village.

**THE ROLE**

As an Administrator, you will be an enthusiastic and passionate member of a team who thrives in a busy working environment. If you are keen to help play a key role in maintaining high standards and delivering high-quality work to ensure the smooth running of the office, join our busy, friendly team at CSA, in this varied role, where no two days are the same.

**Main duties and responsibilities**:

- To provide support to the Ecology and Heritage teams and to assist with the smooth running of the office.
- To competently use Microsoft office packages (Word, Excel and Outlook) and other software to produce/maintain documents, spreadsheets and databases.
- Data entry into and manipulation of the Sage Coretime database (project and time management system), including setting up new jobs and inputting outlays.
- To produce monthly project reports for invoicing, job reviews and maintaining in-house fee tracking system.
- Provide general office administration and assist work colleagues with tasks including the production and maintenance of documents and spreadsheets, printing, mailing and filing.
- Assist with internal audits as part of the Quality Management System.
- To manage staff training records for the Ecology team including booking courses and ensuring compliance.
- Assist with the maintenance of the company website and co-ordination of news releases to social media and LinkedIn.
- Assist with checking credit card statements and liaise with CSA finance department.
- Order and maintain stationery and equipment/office supplies.
- Manage and organise travel and accommodation bookings, primarily for the Ecology teams, as and when required.
- Maintain utilities records, including monthly meter reading and submission to utilities provider.
- Answer the telephone, take and pass on messages, alongside the other members of the administration team.
- Adhere to company policies and procedures.
- (Please note the above is not an exhaustive list of duties)_

**ABOUT YOU**

Are you a friendly, self-motivated, conscientious individual, who demonstrates a passion and enthusiasm for their work? Do you have the following skills and experience?

**Person specification**

**Knowledge & Experience**
- Essential:_
- Experience of working within a busy office environment
- Experience of working with Microsoft Office Suite (Word, Excel, Outlook)
- Previous administration experience (minimum 2 years)
- Experience of working with computer software
- Desirable:_
- Working within a planning and/or environmental consultancy
- Experience of Sage Coretime

**Skills & Abilities**
- Essential:_
- Professional telephone manner with excellent interpersonal skills
- Good level of workload planning
- Excellent IT and administration skills (intermediate in Excel and Word)
- Strong written and verbal skills
- Excellent attention to detail
- Desirable:_
- Ability to use, or willingness to learn, web-based software
- Knowledge of or willingness to work towards supporting marketing and social media posts

**Personal Attributes**
- Essential:_
- Ability to work on own initiative
- Interest and confidence in communicating at all levels
- Willingness to learn and take on new tasks
- Flexible and positive attitude
- Ability to work to deadlines
- Desirable:_
- Desire to raise standards in own work
- Proactive approach to finding and providing information
- Commitment to developing own skills

**Qualifications**
- Essential:_
- GCSE grade C or above in English and Maths or equivalent

Desirable:

- NVQ 2 in Business Administration or equivalent

**Other requirements**
- Essential:_
- Driving licence (or means of transport) due to rural location

**WHAT WE OFFER**

At CSA, a healthy work-life balance is very important to us, and we seek to provide a supportive, friendly and attractive place to work. In addition, we offer an exciting benefits package, including:

- Hybrid working, with the option to work from home up to 2 days a week (following completion of probationary period)
- Flexible working around core hours
- On-site parking
- Annual profit related and performance-based bonus scheme
- 25 days annual leave with allowance increasing with length of service
- Company pension contribution which increases with length of service
- Annual staff trip and regular funded team social events
- Mobile phone allowance
- Commitment to supporting your CPD and training, targeted at your own areas of in

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