Data Co-ordinator

1 week ago

Newcastle upon Tyne, United Kingdom Newcastle University Full time

**Salary**: £25,742 to £26,444 with progression to £27,979 per annum

Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.

**Closing Date**: 14 March 2024

The Role

This is an exciting opportunity for a talented and motivated individual with good organizational and communication skills to join an international, multidisciplinary team working in the area of translational research for neuromuscular diseases.

Based at the John Walton Muscular Dystrophy Research Centre (JWMDRC) at Newcastle University, you will play a key role supporting both the UK SMA Patient Registry Manager and the Adult SMA REACH project.

You will have excellent knowledge of good data management principles, evidence of ability to identify errors in data, data query management and data reporting.

This full-time post is tenable until 31/05/2025.

The post will be based at the John Walton Muscular Dystrophy Research Centre (JWMDRC) at Newcastle University.

**For further information please see**:
Key Accountabilities

Communicate with SMA REACH clinic sites on behalf of the UK SMA Patient Registry with regards to patient registration and completion of patient-reported outcome measures (PROMs) in the online Patient Registry
Monitor SMA REACH clinic dates and communicate with UK SMA Patient Registry participants to support completion of PROMs within a fixed period, either side of clinic dates
Facilitate secure transfer of PROMs data in a patient-specific manner from the UK SMA Patient Registry to SMA REACH clinic sites
Work with Adult SMA REACH and with SMA REACH UK (paediatric) projects to provide PROMs data of all consented UK SMA Patient Registry participants, to be aligned, fully anonymised and submitted for review by regulatory authorities
Work with SMA REACH clinic sites to provide twice yearly reports of PROMs data of their patients
Transcription of data from patient records to Case Report Forms as required by a specific clinical trial. Patient records may include medical notes (often handwritten), laboratory test results etc. Case Report Forms may be based on an electronic or paper system
Required to make decisions, using trial specific tools, when transcribing data into Case Report Forms. This will be in relation to clinical information and will involve relating the request for information to what is actually recorded in the notes
Liaising with a range of internal and external interested parties such as senior clinical and non-clinical staff, funders, PI’s and nursing staff, reviewing patient records to proactively and independently retrieve required data
Support work to ensure that all data reporting requirements both internally and externally are met, including responding to routine deadlines and ad hoc information requests
Adhere to University and Trust policies in relation to data security and integrity
Adhere to University and Trust policies in relation to Data Protection/Caldicott Guidelines
Routinely audit data quality on the manual and electronic systems within the Adult SMA REACH database to ensure that high standards are met and comply with University and Trust external governing bodies’ requirements
Assist the Clinical Trials Co-ordinators in all aspects of maintaining records of patients participating in the Adult SMA REACH natural history study
Help with the preparation for, and facilitation of, audits and/or inspections
Provide administrative support when needed as directed by their line manager
Take responsibility for continuous improvement of research administrative processes and target achievement, in line with changing regulations and faculty strategy
Take responsibility for identifying own learning needs, including identifying appropriate courses to ensure up to date knowledge in the regulations governing clinical research and research data
Be aware of and take responsibility for working in accordance with applicable regulations and guidance including the International Conference on Harmonisation (ICH) Guidelines on Good Clinical Practice, UK Regulations on Clinical Trials, Data Protection Act and Research Governance Framework for Health and Social Care
To assist with other research administrative functions within the JWMDRC to provide cover for staff absence due to holidays and sickness

The Person

Knowledge, Skills and Experience
- Knowledge of medical terminology
- Knowledge of University and Trust policies regarding Data Protection Act and the Caldicott Guidelines
- Able to concentrate on routine tasks whilst maintaining attention to detail
- Excellent interpersonal and communication skills (both written and verbal)
- Good time management skills
- Ability to prioritise workloads
- Ability to accurately transfer data from one medium to another using both paper based and electronic data capture
- Previous Database and Data Manage

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