Executive Assistant

2 weeks ago

London, United Kingdom Aon Full time

**Job Description**:
**We're Hiring**:
**Executive Assistant - London / Hybrid**

Are you a highly experienced Executive Assistant with the ability to quickly understand a team's priorities and dynamics? Are you able to organise meetings with multiple attendees and across multiple time zones on a regular basis? If so, then we'd love to hear from you in connection with this brand new, exciting role with Aon providing executive assistant support to Aon UK Ltd Chairperson and AIL Chairperson. This is a hybrid role with the requirement and flexibility to work both virtually and from our London office.

**Aon Is In The Business Of Better Decisions**:

- At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organisation, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.

**What The Day Will Look Like**:

- Supporting a lively, dynamic team of 5 NED board members who are regularly travelling and networking across the business and who also have other non-Aon commitments including meetings with other organisations and travelling in other countries and time zones, your wide and varied role will include:

- Proactively managing diaries, expenses, and internal and external meetings including all catering, equipment, and logístical requirements. This includes handling incoming messages effectively and efficiently, acting as a key contact in the NED absence.
- Planning and arranging cost effective global travel through Aon systems.
- Preparing papers and agendas for meetings and when required, taking minutes, and supervising agreed actions.
- Assisting in the production of presentations and related materials in line with Aon brand.
- Supporting Aon’s Corporate Social Responsibility agenda through engagement, planning and delivery of key initiatives.
- Building networks with other PA’s regionally and globally and with relevant administration and operations contacts.
- Proactively recommending and making changes to improve operational and administrative efficiency and effectiveness.

**How This Opportunity Is Different**:

- As an Executive Assistant, you will get the opportunity to interact with a wide range of colleagues and teams across our business. You will play a key part in delivering and supporting the ‘Aon Story’. Having a strong network of colleagues for support is pivotal for your individual development, and your network of colleagues will naturally increase rapidly from day one.

**Skills And Experience That Will Lead To Success**:

- Executive Assistant or Senior PA experience at Executive Leadership and/or Board level, ideally within a Financial or Professional services firm.
- Project co-ordination experience.
- Intermediate skills in Excel, Word, PowerPoint.
- Experience of working in a client facing and fast paced and changing environment.
- Ability to multitask and prioritise workload.
- Excellent interpersonal skills and a sense of humour.
- Collaborative approach.
- Ability to deal with ambiguity and change.
- Resilient and with the ability to work independently as a self-starter
- Proactive, including suggesting approaches for resolving issues or improving process.
- Ability to ensure the highest level of confidentiality at all times.
- Previous experience of supporting Corporate Social Responsibility initiatives would be helpful but is not crucial.

**How We Support Our Colleagues**:

- In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working
- Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.
- Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.

**#Li-Hybrid**:
**#LI-SC1

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