Operational Coordinator
5 months ago
Key Job Responsibilities Equipment and Premises To ensure the premises and equipment are compliant with all health and safety laws and requirements o Maintain premises and equipment issues log o Manage the servicing and maintenance of all medical equipment o In partnership with the Practice Manager agree and maintain a capital equipment replacement plan o Health and Safety policy, Risk Assessments, COSHH Assessments and other associated processes and policies o Regular inspections of the premises to check for any health and safety issues and review against risk assessments o Organise and support external contractors to complete maintenance work and any repairs or replacements, premises and equipment compliance checks (within relative timeframe) o Manage maintenance contracts for services required including undertaking audits as required i.e. cleaning, gardening, window cleaning o Conduct weekly fire system testing o Assist with planned/unplanned evacuation drills and complete the report o Assist with fire and emergency evacuation planning o Conduct regular checks of the accident book and complete a monthly report o Conduct regular checks of the first-aid boxes to ensure sufficient, in-date supplies; replenishment ordering as required Finance To ensure the business is compliant with Financial Regulations through robust finance support administration: o Review all incoming invoicing and check/resolve for discrepancies and plan payment based on the payment deadline and to optimise our cash flow o To ensure the Practice Manager has all the invoicing needed to make payments o To raise invoicing for patients, businesses and claims as required o Reconcile statements including credit card statements, cardnet machine, private services o Review all income and expenditure statements, identifying any inaccuracies and rectifying such issues, informing the Practice Manager as necessary o Maintain an effective system for the handling of petty cash o To assist the external Bookkeepers and Accountants with queries and documentation as required Employment To ensure the business is compliant with employment law and associated information governance laws: o Maintain the personnel records in line with employment law and information governance guidelines o Maintain a personnel information log to record the key information needed for all staff o Assist with recruitment process including pre employment checks o Assist with new staff inductions, ensuring new staff induction information is kept up to date o Assist with holiday, sickness and other absence recording o Calculate holiday entitlement allowances and reviewing usage throughout the year, keeping staff informed o Assist and support the Senior Management Team with any employment policies and procedures that are triggered, such as Sickness Absence Management, Disciplinary, Grievance, Performance Management o Assist and support the Senior Management Team with appraisals, making sure copies are stored in the personnel files o Ensure the staff complete their mandatory training as required. To maintain training records for all staff on our online learning portals o Create and maintain leavers files that are compliant with retention periods for the data Information Governance To assist the Information Governance Team to ensure the business is compliant: o Attend Information Governance meetings, taking minutes and distributing as required o Assist with Data Protection documentation completion and collation, including Data Sharing Agreements, DPIAs etc o Assist with the liaison with our Independent Data Protection Officer(s) o Conduct regular room checks to ensure compliant with data protection laws o Conduct regular audits of our clinical system to ensure appropriate use in line with legal parameters o Assist with the completion and maintenance of all data logs; Data Breaches, Freedom of Information, Caldicott Guardian o Assist with Data Breach investigations o Assist with the completion of our annual data toolkit completion o Support the Practice Manager with completion and monitoring of our Complaints and Concerns Log, Compliments Log and Significant Events/Near Misses Log o Assist with staff information and training relating to Information Governance CQC To ensure the business is compliant with CQC Regulations oCoordinate Patient Participation Group (PPG) meetings, in partnership with the Practice Manager create agenda and take minutes, distributing as required o Be the liaison point for the Patient Participation Group o Providing administrative service for meetings as required i.e clinical/compliance o Assist the Infection Control Lead to ensure we are compliant, liaising with cleaning company and waste disposal companies as needed o Ensure all documentation for CQC is up to date and submitted in a timely fashion o Assist with preparation for a CQC Visit, or response to a CQC enquiry o Assist the Senior Management Team and Business Partners with any CQC requirements, as needed G
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Operational Coordinator
5 months ago
Newton Abbot, United Kingdom Ashburton Surgery Full time**About us** Ashburton Surgery is a small business in Newton Abbot. We are professional, agile, professional and our goal is to Ashburton Surgery is a high achieving, friendly, rural surgery on the edge of Dartmoor, providing primary care services to a growing list size of 7000 patients. Part of South Dartmoor and Totnes Primary Care Network we are strong...
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Transport Operations Coordinator
1 month ago
Newton Abbot, Devon, United Kingdom Strive Supply Chain LLP Full timeTransport Planner Job DescriptionStrive Supply Chain LLP is seeking an experienced Transport Planner to join their team in Wakefield. As a key member of the Transport team, you will play a crucial role in ensuring the seamless coordination and optimization of transport operations.Key Responsibilities:Plan and coordinate transport operations to meet customer...
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Transport Operations Coordinator
1 month ago
Newton Abbot, Devon, United Kingdom Strive Supply Chain LLP Full timeTransport Planner Job DescriptionStrive Supply Chain LLP is seeking an experienced Transport Planner to join their team in Wakefield. As a key member of the Transport team, you will play a crucial role in ensuring the seamless coordination and optimization of transport operations.Key Responsibilities:Plan and coordinate transport operations to meet customer...
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Transport Operations Coordinator
1 month ago
Newton Abbot, Devon, United Kingdom Strive Supply Chain LLP Full timeTransport Planner Job DescriptionStrive Supply Chain LLP is seeking an experienced Transport Planner to join their team in Wakefield. As a key member of the Transport team, you will play a crucial role in ensuring the seamless coordination and optimization of transport operations.Key Responsibilities:Plan and coordinate transport operations to meet customer...
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Regional Operations Coordinator
7 days ago
Newton Abbot, Devon, United Kingdom Environmental Full timeJob Title: Regional Operations CoordinatorJob Summary:We are seeking a highly organized and detail-oriented Regional Operations Coordinator to join our Environmental Division. The successful candidate will be responsible for carrying out the day-to-day organization and scheduling of all planned and reactive contract & project work, including field-based...
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Site Operations Coordinator
1 week ago
Newton Abbot, Devon, United Kingdom Kier Group Full timeWe are seeking a highly organized and detail-oriented Site Operations Coordinator to join our Construction team at Kier Group.Key responsibilities include:Supporting operations at our South Devon officeManaging security checks for site accessControlling site documents and overseeing project administrationRequirements:Previous administration experienceStrong...
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Site Operations Coordinator
1 week ago
Newton Abbot, Devon, United Kingdom Kier Group Full timeWe are seeking a highly organized and detail-oriented Site Operations Coordinator to join our Construction team at Kier Group.Key Responsibilities:Supporting operations at our South Devon officeManaging security checks for site accessControlling site documents and overseeing project administrationRequirements:Previous administration experienceStrong...
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Site Operations Coordinator
6 days ago
Newton Abbot, Devon, United Kingdom Kier Group Full timeWe are seeking a skilled Site Operations Coordinator to join our Construction team at Kier Group.Key Responsibilities:Supporting operations at our South Devon officeManaging security checks for site accessControlling site documents and overseeing project administrationRequirements:Previous administration experienceStrong organisational skills and ability to...
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Asset Coordinator
2 months ago
Newton Abbot, Devon, United Kingdom Manx Telecom Group Full timeAbout the Role:We are seeking an experienced Asset Coordinator to join our team at Manx Telecom Group. As an Asset Coordinator, you will be responsible for creating and maintaining overall departmental schedules, assigning and prioritizing workloads, and working closely with Engineering and Operations colleagues to coordinate overhauls and essential...
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Facilities Management Coordinator
3 weeks ago
Newton Abbot, Devon, United Kingdom NHS Full timeAbout the RoleWe are seeking a highly skilled and experienced Facilities Management Coordinator to join our team at Torbay and South Devon NHS Foundation Trust. As a key member of our Facilities Services team, you will play a vital role in ensuring the smooth operation of our community hospitals, health and wellbeing centres, and other buildings.Key...
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Facilities Management Coordinator
3 weeks ago
Newton Abbot, Devon, United Kingdom NHS Full timeAbout the RoleWe are seeking a highly skilled and experienced Facilities Management Coordinator to join our team at Torbay and South Devon NHS Foundation Trust. As a key member of our Facilities Services team, you will play a vital role in ensuring the smooth operation of our community hospitals, health and wellbeing centres, and other buildings.Key...
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Customer Service Coordinator
5 months ago
Newton Abbot, United Kingdom Emmerson Ross Recruitment Full time**Customer Service Coordinator - Training Operations Team (30 hours, term-time only)** **Hybrid - Monday to Friday (based in the office every Wednesday, rest of the week working from home)** Our client helps improve the mental health of children and young people in schools. They do this by providing training for adults working with children, including...
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Regional Coordinator
5 months ago
Newton Abbot, United Kingdom Churchill Contract Services Full timeRegional Coordinator - Newton Abbot, Devon Salary £24,000 to £25,500 We are searching for a Regional Coordinator in our Environmental division. You will be carrying out the day-to-day organisation and scheduling of all planned and reactive contract & project work, including field-based staff, materials, and sub-contractors. This is a versatile role...
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Facilities Management Coordinator
4 weeks ago
Newton Abbot, Devon, United Kingdom NHS Full timeAbout the RoleWe are seeking a highly skilled and experienced Facilities Management Coordinator to join our team at Torbay and South Devon NHS Foundation Trust. As a key member of our Facilities Services team, you will play a vital role in ensuring the smooth operation of our community hospitals, health and wellbeing centres, and other buildings.Key...
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Regional Coordinator
2 weeks ago
Newton Abbot, Devon, United Kingdom Environmental Full timeJob Title: Regional CoordinatorJob Summary:We are seeking a highly organized and detail-oriented Regional Coordinator to join our Environmental division. As a key member of our team, you will be responsible for carrying out the day-to-day organization and scheduling of all planned and reactive contract & project work, including field-based staff, materials,...
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Regional Coordinator
2 weeks ago
Newton Abbot, Devon, United Kingdom Environmental Full timeJob Title: Regional CoordinatorJob Summary:We are seeking a highly organized and detail-oriented Regional Coordinator to join our Environmental division. As a key member of our team, you will be responsible for carrying out the day-to-day organization and scheduling of all planned and reactive contract & project work, including field-based staff, materials,...
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Order Coordinator
3 weeks ago
Newton Abbot, Devon, United Kingdom Gap Personnel - Exeter Full timeOrder Processor OpportunityWe are seeking a skilled Order Processor to join our team at Gap Personnel - Exeter. As an Order Processor, you will be responsible for coordinating the production and delivery of aluminium products to high-end luxury buildings.Key Responsibilities:Coordinate with production teams to ensure timely delivery of ordersManage and...
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Order Coordinator
3 weeks ago
Newton Abbot, Devon, United Kingdom Gap Personnel - Exeter Full timeOrder Processor OpportunityWe are seeking a skilled Order Processor to join our team at Gap Personnel - Exeter. As an Order Processor, you will be responsible for coordinating the production and delivery of aluminium products to high-end luxury buildings.Key Responsibilities:Coordinate with production teams to ensure timely delivery of ordersManage and...
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Facilities Management Coordinator
3 weeks ago
Newton Abbot, Devon, United Kingdom NHS Full timeAbout the RoleWe are seeking a highly skilled and experienced Facilities Management Coordinator to join our team at Torbay and South Devon NHS Foundation Trust. As a key member of our Facilities Services team, you will play a vital role in ensuring the smooth operation of our community hospitals, health and wellbeing centres, and other buildings.Key...
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Facilities Management Coordinator
3 weeks ago
Newton Abbot, Devon, United Kingdom NHS Full timeAbout the RoleWe are seeking a highly skilled and experienced Facilities Management Coordinator to join our team at Torbay and South Devon NHS Foundation Trust. As a key member of our Facilities Services team, you will play a vital role in ensuring the smooth operation of our community hospitals, health and wellbeing centres, and other buildings.Key...