Trial Administrator

5 months ago

Glasgow, United Kingdom University of Glasgow Full time

**Job Purpose**
The Equally Safe at School project is a national evaluation of the ESAS intervention in 36 schools in Scotland. ESAS aims to tackle gender-based violence in Scotland.
You will provide a broad range of high-level administrative support services to the NIHR-funded Equally Safe at School (ESAS) Trial. Based in the MRC/CSO Social and Public Health Sciences Unit, University of Glasgow, you will contribute to the achievement of the ESAS trial objectives by delivering a proactive, efficient, and flexible range of administrative activities to support fieldwork. You should have proven experience of planning and co-ordinating activities (such as fieldwork), meeting organisation and support, including producing meeting materials and minute taking. The post will require regular travel to schools across Scotland and occasional overnight stays.

**Main Duties and Responsibilities**
- Plan and prioritise fieldwork activities for the short, medium, and long term, and exercise initiative and judgement to adjust priorities as required.
- Support the Principal Investigator and Trial Manager in recruitment of schools.
- Provide administrative support to the ESAS trial, including fieldwork diary management, logístical planning, preparation of documents and equipment for fieldwork site visits to schools.
- Design and improve processes for effective data collection. Establish and undertake quality control on fieldwork processes and reports.
- Working with the Trial Manager, co-ordinate fieldwork teams to undertake surveys in secondary schools and provide logístical support to the process evaluation team to undertake (group) interviews.
- Independently prepare documents, presentations and reports and coordinate professional communication on behalf of the ESAS trial, with the support of the Principal Investigator, Trial Management Group and in-house Communications Team.
- Facilitate and co-ordinate Trial Steering Group meetings ensuring all necessary pre-meeting arrangements are in place, for example booking of rooms, catering, equipment, preparation and distribution of agenda and associated meeting papers, preparation of minutes, dealing with expense claims, etc.
- Proactively assist with the organisation and support of a range of ESAS events (e.g., webinars, conferences, workshops).
- Support the Trial Manager with management of records (e.g. Risk Register and Impact Log) and reporting to the funders (e.g.NIHR and ResearchFish).
- Support the Trial Manager in ensuring strict adherence to data management plan and secure handling of confidential trial data.
- Support the Trial Manager with the financial management of the ESAS budget, processing transactions and expenses and maintaining spreadsheets to ensure they remain up to date based on agreed reporting cycles.
- Prepare and produce data reports and analysis as required using various software packages and virtual tools.
- Provide administrative support to the Principal Investigator, Trial Manager and Research Co-ordinator as required.
- Undertake other appropriate activities dependent on the needs of the ESAS trial.
These key tasks are not intended to be exhaustive but simply highlight several major tasks which the postholder may reasonably be expected to perform.

**Knowledge, Qualifications, Skills and Experience**

**Knowledge & Qualifications**

**Essential**:

A1 Ability to demonstrate the competencies required to undertake the duties associated with this post, having acquired the necessary knowledge and skills in a similar role, or: A Scottish Credit and Qualification Framework Level 7 (Advanced Higher / Scottish Vocational Qualification Level 3, Higher National Certificate) or equivalent, and experience of personal development in a similar role.
-

**Desirable**:

B1 Knowledge of higher education policies and procedures.
B2 Scottish Credit and Qualification Framework Level 8 or equivalent
B3 Knowledge of research governance relevant to trials, including secure management of data.

**Skills**

**Essential**:

C1 Excellent administrative and secretarial skills, including minute-taking.
C2 Ability to communicate clearly orally and in writing to ensure effective reporting and customer service.
C3 Effective planning, organising and prioritising.
C4 Meticulous attention to detail.
C5 Tact, diplomacy, discretion and confidentiality.
C6 Flexibility and willingness to adapt to changes.
C7 Initiative and judgement to resolve problems independently.
C8 Detailed knowledge of relevant systems, equipment, processes and procedures including software packages.
C9 Willingness to travel to schools for fieldwork

**Desirable**
D1 Experience with data collection software (e.g. RedCap or Qualtrics)
D2 Full Clean driving licence

**Experience**

**Essential**:

E1 Experience of working successfully as a member of a small team.
E2 Experience of working to tight deadlines within a pressurised environment.
E3 Experience of making administrative and operational processes more ef

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