Central Services Admin

4 weeks ago

Southampton, United Kingdom Inclusive Recruiting Full time

**Job Title**:Central Services Administrator

**Hours of work**:37 hours per week, weekdays only

**Salary**:£26,000 - £28,000 per annum

**Reporting To**:Head of Operations

**About One Small Thing**

One Small Thing's commitment to systemic change for women and their children in the justice system, has inspired us to build**Hope Street.**

**About Hope Street**

**Hope Street**is an exciting, brand-new, purpose-built residential community-based service, designed in collaboration with women, for justice-involved women and their children in Hampshire. Trauma-informed by design it will offer a safe andsupportive environment where women and their children can access education, practical and therapeutic support and activities that build confidence, self-esteem and skills and provide the opportunity to build a fulfilling and happy life and play a meaningfulrole within society.

**Our Values**

Hope Street is built on five core values of trauma-informed care that underpin the way we work.
- **Safety**:

- **Trustworthiness**:

- **Choice**:

- **Collaboration**:

- **Empowerment**

**About the Role**

As part of a brand-new team setting out to deliver this new and exciting residential service for women and their children from Hampshire, you will be providing essential administrative support to the central services team, the finance team and the Head ofPeople and Culture.

**Key Responsibilities**
- Ensure that all day-to-day administrative tasks are completed within agreed timescales, including typing letters and minutes of meetings, photocopying any required documentation for meetings, training events and other events, and managing internal and externalpost.
- Support the Head of People and Culture with the administration functions involved in recruiting and onboarding new staff team members.
- Assist with the production of publicity materials and provide administrative support for training events and all local fundraising activities and events.
- Providing Finance Administration support to the Finance Manager and general administration to the wider Hope Street team; ensuring that all office consumables and equipment are replenished as needed and maintain a register of stationery and other officeconsumables.
- Follow all data protection guidance to ensure that information governance management complies with legal requirements.

**PERSON SPECIFICATION**

**Essential Experience**
- Working in a busy office environment, providing a wide range of administrative support functions including finance administration and HR administration.
- Using Microsoft programmes, including Word, Excel and PowerPoint.
- Using and creating databases and spreadsheets.
- Using Case Management Systems for data and outcome recording.

**Knowledge/Skills**
- Excellent IT skills, particularly when it comes to databases, spreadsheets and case management systems.
- Ability to work under pressure and to tight deadlines.
- Ability to manage a varied workload and prioritise activities and responses in order of importance.
- Understanding of trauma and its long-term effects on a person’s behaviours, self-esteem, confidence, and ability to trust others.
- Knowledge and understanding of the Data Protection Act 2018 and the General Data Protection Regulations 2018 to ensure the appropriate management of personal and sensitive personal data.
- Knowledge and understanding of the Health and Safety at Work Act 1974 to support the team to ensure that health and safety management within the Hub and the residential accommodation complies with all relevant legislation.

**Competencies**
- **Communication**:Ability to communicate with people from different backgrounds.
- **Attention to detail**:Attention to detail and an accurate approach to work.
- **Proactive**:Self-motivated and self-directed, able to work independently with a positive approach to problem-solving.
- **Collaboration**:Ability to develop and maintain working relationships internally and externally.
- **Systems driven**:Abilityto improve processes and develop systems to improve efficiency.
- **Judgment**: Ability to exercise sound judgment and respond to a range of situations using a kind, respectful and compassionate approach.

**Your Values**
- Awareness of trauma and how this can impact on a person’s self-esteem, confidence, and ability to trust others.
- You do not judge people, you are kind and empathetic, and understand the importance of enabling people to make their own choices.
- Desire to create positive change and a commitment to providing a fair and compassionate environment that celebrates and promotes equality and diversity.

**Other Information**

We are strongly committed to ensuring equity and inclusion to ensure the voices of our users and beneficiaries are represented across our organisation to impact on our strategic aims, vision and mission.

As part of the recruitment we processa vetting and barring check will be carried out for those successful at interview, but this does not necessarily exclude applicants with convictions

You may be required to attend meetings and other events outside of normal working hours, and/or outside the locality.

**Safer Recruitment**: Safe recruitment is central to the safeguarding of adults, children, and young people at risk. One Small Thing is committed to the safeguarding of every woman and child who is part of the Hope Street community and expectsall employees to share this commitment.

The DBS check for this role will be at**Enhanced with Barred**check level. Failure to declare any relevant information that is later provided by the Disclosure and Barring Service, may result in any offer of employment being withdrawn.

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