Bid (Proposal) Coordinator

2 months ago

London, United Kingdom Introba Full time

Overview:
Introba provide a full range of sustainable design and diverse consultancy services for global projects but more specifically in the UK, Europe and Middle East.

Our services include mechanical, electrical, and public health (MEP) systems, fire and lighting design, master planning development, resilience consultancy, strategic sustainability, wellness consultancy and advanced energy modelling, building physics and micro-climatic analysis.

Introba operate in all sectors and at all scales of the built environment, from cities to new buildings, for Commercial, Education, Healthcare, Mixed Use, Residential, Science & Technology, Hotels & Leisure and Retail.

Located in 21 offices across UK, Europe, Northern America, Australia and as a member of the Integral Group we provide sustainable, energy efficient, practical solutions for all stages of a building’s life and beyond to reduce costs and carbon footprint.

United by a common sense of purpose and responsibility to our planet, our design approach was founded on and continues to be led by rapidly creating a more sustainable built environment for current and future generations.

Through an entrepreneurial spirit, we inspire each other to design better-performing buildings, accelerate design standards within our industry, and nurture careers that challenge the status quo.

To date, we have completed:

- 50+ LEED Platinum Certified projects
- 100+ Net Zero Energy projects
- 9 Living Building Challenge projects
- Many more locally, regionally, and globally recognised sustainability credentials

Our company is built on a culture where we
**TRUST** in each other to
**NURTURE** careers and ideas that will
**INSPIRE **us to do great things together. These values provide the foundation for a heathy work-life balance and a workplace environment that fosters creativity, authenticity, and excellence.

**Job Summary**:
The
**Bid Coordinator** is responsible for content coordination, writing, graphics coordination, formatting, and on-time delivery of bid/proposal submissions. You will ensure all submissions are in alignment with Introba’s brand standards and strategy. You will maintain and manage Deltek data in tracking of opportunities and prepare reports from them. You will maintain marketing materials and provide assistance for Marketing/BD events and provide in-house sales & marketing support to other members of the Marketing team as required.

**Responsibilities**:

- Develops and maintain bid/ content library information systems (client files, resume and project description files, etc.).
- Creation of bespoke written bid material aligned to capture plan and bid strategy with support from BD and marketing Lead
- Identify and continually update bid content and style to ensure that the business remains a market leader in bid
- Lead the development of capture planning and bid process and structure, setting timescales for tender responses, and ensure internal deadlines are
- Assist Principals within the firm to complete bids and project competitions at all levels - ensuring/creating correct materials are used (including CVs, project profiles, case
- studies, PowerPoint slides, technical answers, graphics etc).
- Review and edit technical content for structure, completeness, compliance, and organisational
- Maintain Deltek Opportunity data in liaison with teams for accurate monthly sales reporting
- Propose new tactics using experience and expertise to ensure progressive improvements in win
- Management of multiple tender portals, registering expressions of interest, submitting tender/PQQ returns and posting/receiving
- Liaise with staff in all departments to collate technical information to use in pre-qualification questionnaires (PQQ), responses to invitations to tender (ITT) and business proposals.
- Work with the wider Marketing team within the business strategy as
- Ensure compliance with tender return
- Assisting in other Marketing activities as required

Qualifications:

- Minimum of 3 years bid writing/production
- Essential experience within the Construction sector, ideally the Architects/Engineers/Consultants (AEC) Sector.
- Experience in bidding to national/local government and understand the strict PQQ/ITT/RFP/EOI’s process.
- Advanced Word, PowerPoint and Excel skills
- Intermediate graphic design skills - proficiency in the use of desktop publishing software such as Adobe Creative Suite (particularly InDesign).
- Ability to build professional and amenable relationships with colleagues from diverse business disciplines at all levels.
- Impeccable writing, editing and proof-reading skills.
- Faultless organisation skills and ability to meet multiple deadlines.
- A team player who is helpful and comfortable in being the focal point of contact for the Bid Team in UK who is also self-motivated and able to work using their initiative.
- Competent and confident working under pressure and, at times, working to very short deadlines.
- Recognises the

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