Bid (Proposal) Coordinator

3 weeks ago

London, United Kingdom Introba Consulting Limited Full time

WHERE PASSION + PURPOSE ALIGN

Introba are a multi award-winning team of engineers, environmental designers, and sustainability consultants. Our goal is to work towards a regenerative future in which all projects make a positive contribution to the health of the communities that they serve and the planet as a whole. We are clear in our mission - to make our impact through delivering high-performance sustainable design and developments.

Job Summary

The Bid Coordinator is responsible for content coordination, writing, graphics coordination, formatting, and on-time delivery of bid/proposal submissions.

You will ensure all submissions are in alignment with Introba’s brand standards and strategy. You will maintain and manage Deltek data in tracking of opportunities and prepare reports from them.

You will maintain marketing materials and provide assistance for Marketing/BD events and provide in-house sales & marketing support to other members of the Marketing team as required.

Responsibilities & Qualifications- Develops and maintain bid/ content library information systems (client files, resume and project description files, etc.).- Creation of bespoke written bid material aligned to capture plan and bid strategy with support from BD and Marketing Lead.- Identify and continually update bid content and style to ensure that the business remains a market leader in bid creation.- Lead the development of capture planning and bid process and structure, setting timescales for tender responses, and ensure internal deadlines are met.- Assist Principals within the firm to complete bids and project competitions at all levels - ensuring/creating correct materials are used (including CVs, project profiles, case
- studies, PowerPoint slides, technical answers, graphics etc).- Review and edit technical content for structure, completeness, compliance, and organisational accuracy.- Maintain Deltek Opportunity data in liaison with teams for accurate monthly sales reporting.- Propose new tactics using experience and expertise to ensure progressive improvements in win ratios.- Management of multiple tender portals, registering expressions of interest, submitting tender/PQQ returns and posting/receiving info.- Liaise with staff in all departments to collate technical information to use in pre-qualification questionnaires (PQQ), responses to invitations to tender (ITT) and business proposals.- Work with the wider Marketing team within the business strategy as a key member of the Bid/ Proposal team.- Ensure compliance with tender returns.- Assisting in other Marketing activities as required.

**Qualifications**:
- Minimum of 3 years bid writing/production.- Essential experience within the Construction sector, ideally the Architects/Engineers/Consultants (AEC) Sector.- Experience in bidding to national/local government and understand the strict PQQ/ITT/RFP/EOI’s process.- Advanced Word, PowerPoint and Excel skills.- Intermediate graphic design skills - proficiency in the use of desktop publishing software such as Adobe Creative Suite (particularly InDesign).- Ability to build professional and amenable relationships with colleagues from diverse business disciplines at all levels.- Impeccable writing, editing and proof-reading skills.- Faultless organisation skills and ability to meet multiple deadlines.- A team player who is helpful and comfortable in being the focal point of contact for the Bid Team in UK who is also self-motivated and able to work using their initiative.- Competent and confident working under pressure and, at times, working to very short deadlines.- Recognises the need to work flexibly to meet bid deadlines.

Additional Information

Our operations are governed by three principles; trust, nurture and inspire, with our global mission being summarised by four goals: imagine, perform, accelerate, and sustain. Over recent years, Introba have led the push to a zero-carbon future - whether through the initiating the London Energy Transformation Initiative (LETI) or the recent publication of CIBSE TM65 Embodied carbon of building service equipment that we authored, Introba have always been looking to drive change in the industry.

As well as working for a world-class building engineering design, analytic and consulting service, specialising in net-zero first thinking, our employees’ careers are developed through peer-to-peer mentoring and training, our soft skills training programme, a bespoke CPD programme and their own individual development plan backed by a generous training budget.

Employees are encouraged to build strong internal and external connections and offer social, educational and outreach activities by joining our voluntary team member-lead Employee Resource Groups at the heart of which are our focus on diversity, inclusion and belonging to the wider company.

Whether you are building on an experienced career or just starting your professional journey, there is a fantastic opportunity for you to grow w

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