Administration Assistant
3 months ago
St Martha’s Specialised Unit, located in Ringwood, is a Locked Ward service providing care to older adult male and female patients with mental illness, cognitive impairment and degenerative conditions.
St Martha’s is now seeking an enthusiastic Administration Assistant to work within their busy department.
**Responsibilities**
- Responsible for providing Reception cover
- Providing a warm, friendly welcome for all visitors and callers;
- Petty cash management for staff and patients
- Inducting new service user onto the Carenotes system and updating Carenotes as changes are made
- Scanning of individual patients notes
- Assisting with the management of telephones, franking and printers.
- Liaise with the receptionist on the daily needs of the hospital i.e. sorting deliveries
- Issuing/Tracking of fobs and alarms as required and maintaining the spread sheet;
- Update the Admin calendar;
- Booking of Meeting/Family rooms
- Update weekly meeting sheet for reception;
- Work with relevant Staff to ensure practical effective and attractive storage and retrieval systems for stationary, materials, equipment, files and work in progress
- Assist with admission procedures and paperwork;
**Security**
- Issuing and tracking staff security fobs on a daily basis;
- Issuing alarms;
- Issuing ID cards as required;
- Maintain protocols for hospital security procedures through reception
This job description indicates only the main duties and responsibilities of the post. It is not intended as an exhaustive list.
Monday to Friday 0800 to 1600.
**Job Types**: Full-time, Permanent
**Job Types**: Full-time, Contract, Permanent
**Salary**: From £21,840.00 per year
**Benefits**:
- On-site parking
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
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