Office Administration

2 weeks ago


London, United Kingdom Reed Business Support Full time

Working for a voluntary association for where the Heads of Government come together with shared goals of prosperity, democracy, and peace.

**Main responsibilities**
- Draft correspondence when required, ensuring that all correspondence is in accordance with the specific house style and compliant with the branding guidelines.
- To service meetings and committees as required by the Senior Director, to include the preparation of agendas and papers, presentations and taking minutes, and chasing follow-up actions.
- Prepares background notes for specific meetings as requested by the Senior Director.
- Process Senior Directors payments and acquittals relating to travel and use inhouse financial management software to process payments for suppliers; maintain appropriate documentation; liaise with Finance Section to expedite payments.
- Assist in the organisation of meeting, events and functions organised and attended by the Senior Director.
- Ensure necessary arrangements are in place for external visitors including informing security and providing refreshments.
- Communicate and liaise with both internal and external parties at all levels.
- Maintain up-to-date databases and lists of relevant contacts and records, ensuring accurate and detailed records are accessible in both electronic and paper format.
- Adhere to the Gender Equality values of the Commonwealth as enshrined in the Charter and Secretariat’s Gender Equality Policy.
- Any other duties appropriate to the role as required.

This is a temp role to start asap and until June 2023



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