Junior Finance Assistant

6 months ago

Basildon, United Kingdom Utilize Plc Full time

Reporting directly to the Financial Controller, this position predominantly encompasses the delivery of all aspects of the purchase ledger, as well as assisting with the sales ledger and credit control.

This role will require accurate entry of all information to the accounting system and other systems used by the company. This position requires clear communication, co-ordination, and time management to ensure departmental expectations and obligations are maintained. In addition to these duties, which this position normally entails, you may be required to undertake additional or other duties as necessary to meet the needs of the business and the finance department.

**The role**:
**Primary role (Purchase Ledger)**
- Verify validity of invoices received, and input into system
- Enter all cash payments to the system
- Create bacs payments to suppliers
- Ensure all accounts are regularly reconciled
- Reconcile and enter company credit cards to ledgers
- Manage and input Employee expense claims
- Maintain bank reconciliations on a weekly/monthly basis.
- Create new Supplier accounts on Sage 200
- Working with the Purchasing team to achieve agreed monthly deadlines
- Maintenance of purchase orders
- Reconcile supplier statement of accounts to system
- Ensure all supplier queries are dealt with in a timely manner

**Secondary role - (Sales Ledger / Credit Control)**
- To support the part time Credit Controller
- Enter all cash receipts from daily banking into the system, using remittance advices
- Utilising Credit Hound and Sage 200, contact customers to ensure invoices have been processed for payment, and that they will be paid within agreed terms
- Create and produce direct debit collections via Sage and upload to Bacs collection programme (Bacs Active)
- Processing proforma invoices, and manual sales invoices/credit notes
- Ensure all deposit amounts and advance payments are allocated when invoices are produced
- Ensure all accounts are reconciled correctly
- Process statement of accounts to be sent out to customers
- Create new Customer accounts on all systems
- Working with the Purchasing team to achieve agreed monthly deadlines
- Maintenance of Sales orders and on hold orders
- Ensure all customer queries are dealt with in a timely manner
- Liaise with the Financial Controller/Credit Control regarding aged debtors

**Additional tasks**
- Maintain shared Accounts inbox daily
- To provide support and cover to members of the team in their absence
- Perform other ad-hoc duties as required
- Liaise with internal / external stakeholder

**To be successful**:

- You will be proficient in using Excel at intermediate level
- Experienced using Sage 200, Bacs Active, Cherwell, CRM, ienced using systems such as Credit Hound and/or other document management / payment processing platforms is desirable
- Hold a Level 2 Certification in Booking keeping and/or other related qualifications are beneficial but not essential
- Have an analytical and questioning personality
- Be customer focused
- A problem solver, with a can-do attitude
- Have a willingness to learn and develop

**The opportunity**:

- To be part of a successful business dedicated to delivering a first-class experience to our clients and employees
- To work in a state-of-the-art, purpose-built office, designed by ‘our people’ for ‘our people’
- To become a valued member of a friendly supportive and dynamic team
- Fantastic career progression and training
- Unlimited barista coffee and hot chocolate on tap
- Multiple “team outings” a year
- Dedicated 10 personal development days per annum
- Allocated 2 Community days per annum to give back to the local community
- Private healthcare package, from the start of your employment
- Death in Service benefits, from the start of your employment
- Competitive remuneration package

**Job Types**: Permanent, Full-time

**Salary**: £25,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Cycle to work scheme
- Free flu jabs
- Free parking
- On-site parking
- Paid volunteer time
- Private medical insurance

Schedule:

- Monday to Friday
- No weekends

Ability to commute/relocate:

- Basildon: reliably commute or plan to relocate before starting work (required)

**Education**:

- A-Level or equivalent (preferred)

**Experience**:

- Finance: 1 year (preferred)

Work Location: Hybrid remote in Basildon

Reference ID: JFA/NC/0311

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