Personal Assistant

4 days ago

London, United Kingdom The AA Full time

**Company description**:
**Job Title: Personal Assistant**

**Location: London (with occasional travel to Basingstoke)**

**Contract: Full Time/Permanent**

Solution bringers. Day makers. Extra milers. We are the AA. And we keep everyone’s show on the road. There for our members wherever and whenever they need us, we’re always ready for anything. That’s why, for over 100 years, we’ve continued to evolve and adapt. Today, as the nation’s number one motoring organisation, we offer a range of excellent products and services to millions of customers. As our** Personal Assistant**, you’ll join our exciting journey to fulfil our future vision. We aim to support the UK’s 17m drivers and to facilitate their driving lives through data and innovation; to succeed with this, we require a step-change in pace and thinking. Join us as we transform and deliver on this ambitious vision.

**This is the job**:
As Personal Assistant you will provide comprehensive executive administrative support to the Chief Executive Officer (CEO). To ensure seamless management of the CEO's diary, travel arrangements and all other administration relating to the smooth running of the CEO office. You will be a go to person for the business with an ability to successfully multi-task.

The role will be busy, fast paced and requires accuracy, discretion, forward thinking and planning.

**What will I be doing?**:

- Provide comprehensive support to the CEO including: full inbox and diary management, travel and expenses, etc.
- Responsible for drafting, producing and amending correspondence, documents, reports, agendas and minutes etc using copy and audio skills where required
- They will work on their own initiative on many occasions related to the overall objectives for the CEO. This may involve the collation and analysis of data and production of presentations
- They will play a key role in the planning and coordination of internal and external events.
- They will be responsible for liaising with external third parties to represent the AA when organising meetings, hospitality and broader business opportunities.
- This role will handle many items and documents which are confidential and will treat all such matters with the utmost discretion.
- They are expected to understand the functional structure and their place in the AA’s overall organisation along with the respective strategic priorities to ensure timely delivery and correct prioritisation
- They will liaise with the Executive Assistants to review the administrative function across the business and make recommendations to ensure the effective and efficient provision of administrative support
- They will support new employees joining the team both within their department and within the Executive Assistant team. This will include assistance with induction, new equipment, systems and introductions where needed.
- They are expected to play a lead role amongst the other Executive Assistants, acting as mentor and coach where required.

**What do I need?**:
**Capability, Knowledge and Experience**:

- Proven experience working at CEO/C-suite level
- Excellent communication and stakeholder skills
- Good basic budgeting skills & be able to support invoicing process. Must be able to keep good comprehensive records and assist with the departmental budgeting process.
- High attention to detail and accuracy whilst keeping many things active.
- Previous experience organising papers and collating confidential information essential
- Able to represent the CEO with a good understanding of the business objectives and AA values.
- Ability to prioritise within an ever-changing and fast-moving environment
- Good understanding of corporate governance in the AA. Understands all key processes for organising equipment, systems, expenses, travel, hotel accommodation, contracts, preferred supplier lists and hospitality.
- Good networker - building and maintaining strong working relationships at all levels.
- Able to represent the AA - displays good understanding of the business objectives and AA Code.
- A good understanding and experience of all Microsoft packages
- Excellent PowerPoint skills and the ability to produce high level, creative presentations.
- Must be able to empathise with people and convey information accurately and concisely.
- Ability to conduct own analysis and research, and transpose into report or presentation format.

**Personal Characteristics**:

- Flexible in task management, hours and location of work
- Tact, diplomacy and respect for total confidentiality and discretion
- Excellent organisational and administrative talents with ability to multi-task
- Confident & strong team player who assists colleagues freely and is willing to roll up sleeves and get stuck in.
- Dynamic, switched-on, positive and assertive approach
- Ability to act as mentor and coach to department assistants and new starters.

**Additional Information**:
As a valued member of our team, you’ll have access

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