Programme Coordinator, Arts and Humanities

2 weeks ago

London, United Kingdom Alan Turing Institute Full time

Named in honour of Alan Turing, the Institute is a place for inspiring, exciting work and we need passionate, sharp, and innovative people who want to use their skills to contribute to our mission to make great leaps in data science and AI research to change the world for the better.

Please find more information about us here.

**Position**:
This role sits within the Institute’s Programme Management directorate, which is responsible for the management and delivery of these programmes in support of the senior academic Programme Directors and Principal Investigators. The team oversees millions of pounds of data science and AI research, training, and knowledge exchange programme initiatives in these programmes, ensuring they are managed to business requirements, specification, time, and budget.

The Programme Coordinator will primarily support and coordinate the delivery and operations of research projects initiated through the Institute’s research programmes which are supported through the Programme Management directorate. These projects include those with partners that span across academia, government and the third sector.

The role supports the work of Research Project Managers, Programme Managers and Programme Directors.

**DUTIES AND AREAS OF RESPONSIBILITY**

Support the effective development and robust delivery of new and existing projects, by:

- Support delivery of key activities including senior meetings by coordinating delivery of relevant board papers, communicating details to attendees, taking minutes, and booking rooms/catering/setting up video conference functionality for meetings as needed.
- Act as the first point of contact for enquiries relating to the programme for the Institute, including managing and answering queries from stakeholders in a timely and professional manner, maintaining distribution lists, producing, and circulating newsletters and updating the Programme web pages.
- Financial administration, including processing of expenses, raising purchase orders, invoice tracking, working with the Finance team and programme team members.
- Support delivery of events, and communication and engagement activities with external stakeholders
- Arrange visits from external organisations and delivering to high standards, maintaining, and enhancing the reputation of the Institute’s programmes and projects.
- Ensure all relevant documentation is maintained to a high standard and keep accurate records, including the CRM database of project records is kept up-to-date and managed effectively.
- Coordinating information across projects and programmes to be used for reporting, presentations and newsletters for funders and other external stakeholders. Support the collation of internal and external progress reports.
- Liaise with internal departments and maintain good internal relationships to ensure the project has the appropriate cross-departmental support.
- Take initiative in problem-solving challenges as they arise in close collaboration with the project management team.
- Pro-actively support the programme team including managing team meetings, identifying challenges and solutions, and having an interest in furthering the success of the programme.

**Requirements**:

- Degree in a relevant discipline, or equivalent level of professional qualifications and/or experience
- Experience of providing pro-active administrative or coordinator support
- house systems
- Proficiency with CRM systems or related management tools
- Excellent written, verbal and listening skills with the ability to communicate effectively to a wide range of people
- Experience working within a higher education or research focussed environment

**Other information**:
**APPLICATION PROCEDURE**

**_

**CLOSING DATE FOR APPLICATIONS: Sunday 10 December 2023 at 23:59 BST**

**TERMS AND CONDITIONS**

**QUALITY, DIVERSITY AND INCLUSION

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