Personal Assistant and Business Support Officer

3 weeks ago

London, United Kingdom Department of Health and Social Care Full time

**Details**:
**Reference number**:

- 341952**Salary**:

- £27,079- National : £27,079, London : £30,923- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Executive Officer**Contract type**:

- Permanent
- Loan
- Secondment**Length of employment**:

- This role is being advertised on a permanent basis. If preferable, Loan or Secondment options will also be available for existing Civil Servants (Loan) and applicants from accredited NDPBs or any other employer (Secondment)**Business area**:

- DHSC - Global Health - EU, Trade and the Union**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 2Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Leeds, LondonAbout the job

**Job summary**:
The EU Trade and the Union Directorate in the Department of Health and Social Care, is looking for** **two Personal Assistant and Business Support Officers.**

In DHSC, we are proud of our purpose - to enable everyone to live more independent, healthier lives for longer. The EU, Trade and the Union Directorate plays a crucial role in our approach protecting the health of the UK and leads on negotiating and implementing international agreements, including trade and cooperation agreements and the Windsor Framework.

Our vision is to keep people’s health safe at home and overseas by building strong relationships with our national and international partners. We deliver post-Brexit health and care reforms on reciprocal healthcare, international trade, NHS cost recovery, medicines and medical devices, retained EU law and lead the Department’s relationship with the European Commission.

We also develop health and care policy that benefits people across the UK Union, working closely with governments in Scotland, Wales and Northern Ireland, Crown Dependencies and the UK’s Overseas Territories.

Our work is pacey and wide-ranging, and provides the opportunity to lead work across DHSC, with other government departments including HM Treasury, Cabinet Office and No 10, DHSC agencies, partner organisations and stakeholders. You will have regular exposure to Ministers and senior officials.

You will be part of a friendly, supportive and diverse team - turning ambiguity into clarity and communicating complex policy issues to senior management, Ministers, Devolved Governments and international partners.

**Job description**:

- You will play an important role in supporting our relationship with the European Union, defining DHSC’s cross border healthcare strategy and NHS cost recovery, and delivering cross-government work on international reciprocal healthcare agreements for citizens across the UK. These roles provide an excellent opportunity to gain exposure to senior civil servants, as well as offering a good knowledge of the policy work undertaken in the Department. You will develop an understanding of the UK’s political environment and international relations, and have the opportunity to play a valuable part in shaping the UK’s future international health.**Person specification**:

- Ensuring smooth day to day running of the diary, prioritising commitments, as required. Leading forward-look diary meetings with senior leaders.
- Maintaining a broad understanding of your teams’ portfolio and priorities and ensuring that these are reflected in diary commitments
- Anticipating and identifying potential problems arising in the diary, especially when there are competing priorities and diary changes at very short notice. Taking the initiative to act to resolve or minimise disruption.
- Responsibility for planning and organising internal and external meetings, calls, video conferences, speaking engagements and visits. Ensuring papers and briefing are prepared in advance for meetings.
- Establishing and maintaining good relationships across DHSC, other Government Departments and with external stakeholders and using these to ensure delivery of priorities.
- Build good working relationships with other PA’s and business support within the Directorate/wider Department to share knowledge and best practice.
- Arranging travel and accommodation and preparing detailed travel itineraries.
- Managing expenses and completing quarterly transparency reports in a timely manner.

**Key skills and experience required for the role**
- Highly organised and have an attention to detail.
- Able to prioritise and make effective decisions, remaining calm under pressure in a fast-paced, reactive environment. The ability to be flexible in ways of working is important -as you may be working to more than one senior manager.
- Excellent communication skills and the ability to work collaboratively as part of a team as well as being able to work with autonomy, are essential.
- Use own initiative, and use own judgement to progress work on senior leaders behalf.

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