Central Processing Assistant

6 months ago

Chelmsford, United Kingdom Diocese of Chelmsford Vine Schools Trust Full time

_Central Processing Assistants _

37 hours per week - Monday to Thursday 8am to 4pm Friday 8am to 3:30pm. Annual Leave of 24 days, plus bank holidays. Includes LGS pension.

**Please note there is no onsite parking.**

We are entering an exciting phase in our development as a MAT, and part of our growth plan involves the development of the operational, non-educational aspects of the Trust.
- Have ambition, enthusiasm and the desire to make a difference;
- Can demonstrate excellent organisation and communication skills;
- Work well as part of a team;
- Be committed to the ethos and aims of a Church School Trust.

Company description

The Vine Schools Trust is a multi-academy trust responsible for 23 schools within the Essex area. The Central Team is united by their commitment to the principles of the trust and a common belief in the benefits of working collaboratively.

Job description

Job Title Central Processing Assistant

(Purchase Ledger Administrator)

Essex Local Government Pay Scale 4 point 7, £24,294

Reports to Central Processing Team Leader

Liaison with:
Senior Finance and Compliance Manager, Finance Partner, Administration Assistant, Admin Coordinator

Job Purpose

To provide financial support to the schools within the Vine Trust by completing the purchase ledger centrally

Duties

All aspects of purchase ledger
- Completion and processing of orders and requisitions using the Trust Financial Accounting Systems
- Raise new supplier accounts, complying with Trust Financial Regulations
- Verify delivery of goods and enter GRN’s into the Trust Financial Accounting

Systems
- Enter invoices onto the Trust Financial Accounting Systems
- Prepare invoices for payment ensuring that delivery notes and invoices match with authorised orders
- Check suppliers’ statements, as and when received.
- Process Supplier refunds into the Trust Financial Accounting Systems
- Run Aged Creditors Report weekly and monitor disputed invoices
- Comply with the Trust Financial Regulations
- Monitor and action enquiries and instructions made via designated finance mailboxes
- Identify and liaise with suppliers
- Enter income/expenditure onto relevant systems, as appropriate
- Undertake document scanning, as and when required
- Enter staff expenses onto the Trust Financial Accounting Systems
- Process staff expenses payments
- Raise invoices
- Regular tasks will be allocated across team members on a rotational basis

General
- To participate in the performance and development review process, taking personal responsibility for identification of learning, development and training opportunities in discussion with line manager
- To comply with individual responsibilities, in accordance with the role, for health & safety in the workplace
- Ensure that all duties and services provided are in accordance with the

School’s Equal Opportunities Policy
- The Vine Trust Board is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share in this commitment
- The duties above are neither exclusive nor exhaustive and the post holder may be required by the Director and Finance and Operations to carry out

appropriate duties within the context of the job, skills and grade

Person Specification Central Processing Assistant

Qualifications & Experience

Specific qualifications & experience -Experience of a financial support role NVQ level 1 or equivalent

Knowledge of relevant policies and procedures - General understanding of financial policies and procedures

Literacy - Basic reading and writing skills

Numeracy - Ability to count and undertake basic calculations

Technology - Ability to use a range of financial and administrative IT packages

Communication

Written - Ability to complete inventories and returns accurately

Verbal - Ability to exchange verbal information clearly and accurately

Languages - Seek support to overcome communication barriers

Negotiating - Ability to negotiate effectively to achieve best outcomes

Working with others

Working with partners - Establish effective relationships with those working in and with the Academies and Trust

Relationships - Ability to establish rapport and respectful and trusting relationships with staff and suppliers

Team work - Ability to make a distinctive contribution to the work of a team

Information - Contribute to the development and implementation of effective systems to share and safeguard information

**Responsibilities**:
Organisational skills - Good organisational skills

Ability to remain calm under pressure

Time Management - Ability to plan and manage own time effectively

Accuracy - Demonstrate an ability for accuracy and attention to detail

Creativity - Demonstrate a creative approach to work

General

Equalities - Demonstrate a commitment to equality

Health & Safety - Basic understanding of Health & Safety

Child Protection - Understand and implement child protection procedures

Confidentiality/Data

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