Executive Assistant

2 days ago


Derry, United Kingdom 3D Personnel Ltd (Multi-Sector) Full time

PA/ Executive Assistant to Director
Ref: VAC-12781
Full-Time Position
Derry Based
Salary/Remuneration Negotiable
This is not your usual Personal Assistant role, this is a role that would suit a strong Office Manager /Senior Secretary or good all-rounder with strong organisational skills, not afraid to roll their sleeves up. You will be working with the Director of this construction and development company. The Director is very active in the business, therefore, he needs a hands on and supportive Personal Assistant.
In this unique role you will be working directly for the Director and you need to be ready to respond to tasks as they arise, ranging from meetings, minute taking, contacting clients and tenants. This role is for someone flexible, accommodating, multi-skilled and versatile.
The role
- Provide comprehensive diary management for the Director
- Acting as a first point of contact: dealing with correspondence and phone calls
- Organising meetings and appointments
- Booking and arranging travel, transport and accommodation, outside of COVID.
- Dealing with clients and tenant.
- Collating monthly mileage and arranging expenses
- Minute taking from meetings and recording information from flip charts after meetings.
- Typing correspondence including letters.
- Familiar with social media and WhatsApp for corresponding
- Any ad hoc duties in line with the daily needs of the Director
Experience and qualifications
- 4 years + experience as Personal Assistant/Senior Secretary /Office Manager working in a similar role in private sector preferred
- Must have worked in a fast-paced environment and be able to multitask and adapt.
- Experienced in using technology and have excellent knowledge of Microsoft Word, Excel and Outlook and ability to lay out documents and letters
- Able to use social media and WhatsApp for corresponding.
- Trustworthy and used to dealing with sensitive confidential information
- Confident, positive, responsive and resilient
- Excellent verbal and written communication skills
How to Apply:
3D Personnel is operating as an Employment Agency and Business.
Equality is at the forefront of our operation and we provide equality of opportunity to everyone.
You can review our Privacy Policy on the home page of our website

**Job Types**: Full-time, Permanent

Schedule:

- Day shift
Reference ID: 12781


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