Secretarial Support Officer

3 weeks ago

York, United Kingdom North Yorkshire Police Full time

**Role **:Secretarial Support Officer**

**Salary**:£22,101 - £24,642 per annum - (Scale 2-3)**

**Contract**:Permanent**

**Hours**:Full time
- 37 hours per week**

**Location: York**
- Job Description - Secretarial Support Officer.docx
- Do you have excellent administration and communication skills?_
- _
- Do you have the ability to multi-task and prioritise a varied workload?_
- We are currently recruiting a full time (37 hours) Secretarial Support Officer to join our Executive Support Services Team. The position, based at Fulford Road Police Station in York, will provide dedicated administrative support to the Senior Management Team, as well as providing further cover support to other senior officers and staff within North Yorkshire Police as part of the wider, force-wide Executive Support Team.

You will be required to provide high quality, confidential, multi-disciplined secretarial support service to senior officers and staff. As a dedicated Secretarial Support Officer, you will need to ensure you have a high level of accuracy and discretion for this role as you will work autonomously to provide confidential/non-confidential administrative support service required to support senior individuals.

**Your main skills and responsibilities will include but are not limited to**:
- To maintain diaries and make occasional travel/accommodation arrangements for executive managers to maximise the efficient use of their time.
- To arrange and co-ordinate appointments and meetings, conferences and events, take/compile/circulate minutes/agendas/supporting papers as required.
- To support and drive initiatives for the digitisation of material including meeting papers and other documentation.
- To maintain effective file management, action management and administrative support systems and effectively share knowledge with executive support colleagues. To respond to queries and provide advice, guidance or signposting to internal and external customers as appropriate.**To be successful in this role, it is essential that you have the following**:
- Experience of arranging meetings and managing multiple senior managers’ diaries including arranging appointments/meetings and making travel, accommodation and catering arrangements
- Excellent planning and organisational skills, with the ability to multi-task and to work individually as well as part of a team.
- Excellent notetaking skills with high levels of accuracy to meet requirements and timescales.
- Ability to develop and maintain positive working relationships, ensuring that colleagues are treated fairly, contributing to the development of equality of opportunity in working practices.
- Well-developed customer service and communication skills
- Ability to handle a range of issues of sensitivity and confidentiality with patience, confidence and professionalism.

***

**Working for us - what we can offer you.**
- You will be welcomed into an organisation that is committed to ensuring everyone is treated fairly and supported equally. At North Yorkshire Police we value different perspectives, skills and experiences, we care about the well-being of our staff, and actively support people so they can perform to their best.
- Working for North Yorkshire Police brings great pride and job satisfaction, along with a competitive salary and pension, leave entitlements and other employee benefits. Unison is the recognised Trade union within NYP and there are also a number of other Inclusion and Diversity support networks. To find out more about our rewards and benefits, click here.

**How to Apply**
**Interviews will take place week commencing 10**th** June 2024.**

**Working for us - what we can offer you**
Working for the emergency services is rewarding and brings opportunities to make a real difference not only internally but to the communities we serve.
- You will receive a competitive salary and be entitled to a Local Government pension scheme, leave entitlements and other employee benefits. Unison is the recognised trade union and there are also several employee support networks. You will also benefit from discounts on shopping and eating out as part of the Blue Light Card scheme.
- You will be welcomed into an organisation that is committed to ensuring everyone is treated fairly and supported equally. We value different perspectives, skills and experiences and we care about the well-being of our staff, and actively support people so they can perform to their best.

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