Project Administrator Assistant

7 months ago


High Wycombe, United Kingdom Smartcomm Full time

***

**Projects Administrator**

**Job Title: Projects Administrator**

**Salary: £market rate**

**Type: Full-Time, Permanent**

**Department: Residential Division**
**1**

**Location: High Wycombe, Buckinghamshire**

**Report to: Divisional Director**

**Benefits: Private Health Care**

The Projects Administrator role requires a focused, enthusiastic individual with the ability to coordinate
multiple tasks. Good computer skills are essential, in particular, experience using Microsoft Word to
intermediate level and Excel to intermediate/advanced level. Basic understanding of project scheduling and
Gantt charts would be beneficial.

**Main Purpose of the Role**

Perform a wide range of administrative and support activities, with a team goal of successful project delivery.
Helping the residential division increase efficiency and process uniformity.

**Main Responsibilities
1) Assisting pre-sales with compiling proposals, supplier pricing, tender returns and presentations using
Microsoft Excel and PowerPoint presentations

2) Liaising with procurement to acquire product pricing and create cost sheets from templates

3) Ensuring project timesheets, costs, variations and budgets are collated and reported to the Managment
on a regular basis

4) Production of project documentation (training will be provided)

5) Tracking incoming deliveries and organising combined outgoing deliveries with the intent to streamline
processes/hire kit as required

6) Ensure all project documents are collated at the end of project and assist in uploading info to project
portals

7) Office admin including answering telephones, dealing with post, binding and filing

8) Keep and update log of active projects/liaise with PMs/communicate with accounts to ensure timely
invoicing

9) Support all Project Managers with administrative tasks including log of active projects, communicate with
accounts to ensure timely invoicing, ensure project processes are followed and arranging travel

10) Support Divisional directors in an EA capacity
- Smartco_ _mm Ltd_ _| Barnes Wallis Court | Wellington Rd | Cressex Business Park | High Wycombe | Buckinghamshire| HP12 3PS _

**Qualification and Experience
**We are looking for a friendly and organised person to join our team and represent our business in a

professional manner.

**Key Skills & Achievements
**Required Desired**

**2**

following skills and experience: be able to demonstrate the following:
Presentable appearance Prior experience in a similar role

Excellent interpersonal skills, communication and Interest in Audio-Visual technology

telephone manner

Intermediate computer skills including use of Microsoft Projects and/or Visio

Microsoft Office (Word, Excel, PowerPoint &
Outlook)

Excellent organisational skills

Attention to detail and methodical in record

keeping

Good at multitasking and prioritising

Quick learner, with a willingness to progress and

take on additional responsibilities in the future

A good team player, whilst able to work on your

own initiative
- Smartco_ _mm Ltd_ _| Barnes Wallis Court | Wellington Rd | Cressex Business Park | High Wycombe | Buckinghamshire| HP12 3PS_



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