Office Building Coordinator

1 month ago

London, United Kingdom SilverDoor Ltd Full time

As the Office Coordinator, you will work with the Global Facilities Manager, to provide support and assistance managing the day-to-day running of the office space, ensuring that office standards are always maintained.

You'll be based in our Chiswick office, but will assist with managing maintenance, procurement, health and safety, and compliance requirements across our group offices. It is vital that you can act on your own initiative, resolve problems as they arise, and have a 'can-do' attitude, with the ability to innovate and problem solve.

The role will see you act as a brand ambassador, as you will be the first person to welcome visitors to the office, you must be able to deliver an exceptional level of service to our team, clients, and suppliers.

**Please note: The working hours for this role are 13:00-19:00, Monday-Friday.**

**Front of House and Reception**:

- Managing and maintaining the office reception area
- Greeting visiting clients and guests promptly in a confident, friendly, and professional manner
- Internal meeting rooms management
- Preparing refreshments and purchasing provisions if required
- Assisting with preparations and setting up for company events

**Office Co-ordination**:

- Responsibility for day-to-day office coordination, general housekeeping, maintenance management and regular office inspections
- Conduct external property checks to identify any concerns and ensure standards are upheld
- Responsibility for maintaining office standards to the highest levels including staff areas, kitchen, cloakrooms and work stations
- First point of contact for all London related office issues
- Monitoring and maintaining stock
- Purchasing of office consumables/items
- Liaising with suppliers and maintaining accurate records
- Distributing post; taking and unpacking deliveries, notifying recipients, organising outgoing mail
- Liaising with office maintenance contractors on site
- Ensuring Health and Safety policies and procedures are adhered to and maintained in line with British Safety Standards
- Support the London office facilities team members (team of two)
- Manage and maintain office security policies and procedures
- Complete property security close down procedures and locking of the building

**Company Support**:

- Maintaining, negotiating and renewing office supplier contracts and agreements in both London and Lancaster, including but not limited to Insurances, Services, Health and Safety
- Supporting with company organised events
- Supporting with managing the rented company placement houses

**Experience**:

- Educated to GCSE-level
- Previous experience in a similar role

**Skills**:

- An organised and 'can-do' approach
- Exceptional attention to detail
- Excellent written and verbal communication skills, with the ability to communicate with all levels of the business
- The ability to adapt and solve problems quickly
- Professional, confident, friendly and enthusiastic
- Ability to manage multiple requests and prioritise workload

**Who we are**:
We are the world’s leading provider of corporate serviced apartments. Working directly with over 1,700 property operators, we provide our clients and customers with the largest collection of serviced apartments in the world with over 320,000 apartments in 113 countries. We pride ourselves on the personal and friendly service we deliver which sets us apart from the competition and ensures our clients return to us time after time.

As a company we operate across six offices in London, Lancaster, Madrid, Denver, Singapore and Hyderabad and place great value on each member of our team, referred to affectionately as our ‘SilverDoorians’. We make sure our people are rewarded for their hard work and look forward to coming to work each day.

**Benefits**:
Our offices are primed to engender a team atmosphere, with breakout spaces provided for you to enjoy time with your colleagues. In addition to a fantastic work environment, you can look forward to a vibrant social scene outside the workplace with events, parties and activities held year-round for everyone to enjoy - including the famous SilverDoor Christmas Party: a lavish celebration held at a top venue

Other benefits that you will receive working for us are:

- Competitive salary
- Company healthcare programme with access to 1000's of discounted retailers
- A paid day off to celebrate your birthday
- Cycle to Work scheme
- Long service holidays
- Annual employee recognition awards
- Christmas saving scheme
- Holiday purchase scheme

**Job Type**: Part-time
Part-time hours: 30 per week

**Salary**: £19,500.00 per year

Ability to commute/relocate:

- LONDON: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Will you be able to work the specified hours: 13:00-19:00, Monday - Friday?

Work Location: In person

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