Office Coordinator

4 weeks ago

London, United Kingdom Haynes and Boone, LLP Full time

At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.

Haynes and Boone’s London office has more than 30 transactional and dispute resolution lawyers with deep industry knowledge and strong commercial sense. Our core strengths are in corporate, energy, finance, international dispute resolution, and shipping, and we partner seamlessly with our colleagues across the firm to serve clients worldwide. To accommodate our growth in London, we relocated in 2019 to a larger office at 1 New Fetter Lane in the heart of the legal district. Our strong presence in London allows us to link clients operating in the world’s interconnected energy and finance markets. Our office is recognised in the legal directories
_Chambers and Partners UK_ (Chambers and Partners) and
_Legal 500 UK _(Legalease) for its areas of focus. Our talented team is fluent in 14 languages and provides clients with broad English law capabilities. We are committed to having a diverse workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork.

This non-exempt position is responsible for the general administrative activities of the office. Additionally, this employee coordinates and/or performs all general office and logistic supply purchasing activities.

Essential Duties

Assist attorneys and appropriate professional staff with day-to-day operational needs.

Accounting:
Assist the OA in submitting office-related invoices through Chrome River.

Administrative Services:
Perform task administrative services areas, including receptionist desk, reprographics equipment, mail processing, office supplies, messenger services, and vendor relations. Coordinate arrangements for office functions and client and firm-related meetings. Manage office mailings and postage balance and order supplies as needed. Maintain and set-up conference rooms and other equipment, (scheduling conference rooms, ordering food for meetings, ensure video conferencing is ready for meetings and monitor daily conference room report to ensure meetings are set up timely and appropriately. Maintain office extension list, office map and Office Administrative Manual. Forward Building Updates from Building Management to office personnel.

Attorney Recruiting:
Assist OA in coordinating Attorney Integration efforts for the office.

Business Development:
Assist with tables for sponsored BD events.

Facilities:
Contact vendors to coordinate maintenance issues. Coordinate vendors in relation to our contracts i.e., cleaning, flowers/plant care and fire inspection. Prepare offices and workstations for new hires and assist with inter-office moves. Work with the OA to maintain ongoing relations with building management. Coordinate light bulb replacement and other office maintenance with building management. Maintain and assign security access. Coordinate recycling program with building management. Handle building and suite security issues.

Human Resources/Benefits:
Assist with gathering of new hire paperwork process and coordinate on boarding process under the direction of the OA.

Coordinate welcome events for new employees under the direction of the OA. Coordinate monthly birthday celebrations under the direction of the OA. Coordinate periodic workstation evaluations under the direction of the OA. Assist with coordinating annual flu shots and other initiatives under the direction of the OA. Assist with coordinating special events (Staff Appreciation Day, Thanksgiving Lunch, Holiday Party) and gifts (get well, new baby, sympathy, etc.). Assist with coordinating information for the office information for the Firm newsletter.

Information Systems and Training:
Assist IT with office computer issues. Assist with maintaining an inventory of laptop computers for conference center use and checkout.

Other Duties

Coordinate events for various charities. Coordinate annual emergency response training for employees under the direction of the OA. Perform other related duties as needed or assigned.

Reporting Relationship

The Office Coordinator reports directly to the assigned OA.

**Qualifications**:
Knowledge/Experience

The Office Coordinator should have two to three years administrative law firm or professional services experience preferred.

**Skills**:
Position requires flexibility, creativity, organizational ability, sensitivity to peoples’ needs, and excellent listening skills. Ability to communicate appropriately (verbal and written). Must model the Firm’s culture and vision. Must be proactive and able to multi-task and handle competing deadlines in a fast-paced environment.

Education

Bachelor’s degree, or equivalent work experience.

Physical Demands:
Must be able to move around the o

  • Office Manager/office Coordinator

    4 weeks ago

    London, United Kingdom Office Angels Full time

    **WOW FACTOR**:If you are an amazing office manager/coordinator who wants to make great money working at an incredible company then keep reading! **JOB ROLE**:Office Manager/Operations Coordinator** JOB TYPE**:PERMANENT - FLEXIBILITY OFFERED! CREATIVE COMPANY!** COMPANY**:Our client is a Design Management consultancy based within the heart of the City. They...

  • Office Coordinator

    1 month ago

    London, United Kingdom Office Angels Full time

    **Are you looking for a rewarding & exciting role in the heart of the City to start the new year!?** **Our client is a super vibrant & growing Design organisation in the heart of the City, they are offering an extensive benefits package, a sociable, friendly & supportive company culture, and endless opportunities for progression!** **JOB TITLE**:Office...

  • Office Coordinator

    2 days ago

    London, United Kingdom Office Angels Full time

    Our client is seeking a talented and motivated Office Manager to join their small team in a permanent, full-time role, working fully office based 5 days a week. With a competitive salary ranging from £40,000 to £45,000 per year, this is an exciting opportunity to become an integral part of their dynamic organisation who are still in their 'start up' phase,...

  • Office Coordinator

    2 days ago

    London, United Kingdom Office Angels Full time

    Our client is seeking a talented and motivated Office Manager to join their team in a permanent, full-time role. With a competitive salary ranging from £40,000 to £45,000 per year, this is an exciting opportunity to become an integral part of their dynamic organisation who are still in their 'start up' phase, allowing the right person to really make their...

  • Events Coordinator

    4 weeks ago

    London, United Kingdom Office Angels Full time

    OA are working with a wonderful membership organisation in their search for an Events & Membership Coordinator! **ROLE**: Events & Membership Coordinator **WHERE**: Central London **WHEN**: Monday - Friday / 09:00 - 17:00 / Hybrid Working **SALARY**: £27,900 per annum **BENEFITS**: 25 days holiday / hybrid working / supportive team / generous pension...

  • Office Coordinator Temp! Sociable Team! Hybrid!

    4 weeks ago

    London, United Kingdom Office Angels Full time

    **JOB ROLE**:Office Coordinator - HYBRID! 3 MONTHS +** JOB TYPE**:TEMPORARY** COMPANY**:Our client is a leading corporate construction company which is based in the heart of Liverpool Street within stunning offices.** HOURS**:08:30 - 17:30pm** SALARY**:£12.05 - £14.05 per hour (£26,000 - £30,000 p/a)** LOCATION**:Nearest Tube: Liverpool Street** **DUTIES...

  • Team Coordinator

    1 month ago

    London, United Kingdom Office Angels Full time

    **WOW Factor:Are you an enthusiastic and social individual looking to join a globally successful company? Are you looking to become part of a vibrant team, working in stunning offices? Look no further** **Our client is looking for a bright & positive individual for their Team Coordinator role ready to start immediately within their supportive and...

  • Office Coordinator

    1 month ago

    London, United Kingdom Parkside Office Professional Full time

    **Office Coordinator & Personal Assistant to Directors**: **Permanent Role** **£26,000 to £28,000 Per annum** **Baker Street, London** **9 AM to 6 PM** **Duties include**: - Manage day to day responsibilities at the HG - Making the tea and coffee - Help HR, amending contracts, healthcare, and pension - Track attendance; Track annual leave allowances -...

  • Project and Content Coordinator

    1 month ago

    London, United Kingdom Office Angels Full time

    **Project and Content Coordinator** **London bridge** **£30-35k** **Flexi working 1 or 2 days in office - 7 hour days** A rapidly expanding and successful financial membership company are looking to recruit a bright, switched-on and creative Project Coordinator to join their motivated and passionate team based in London Bridge. Are you enthusiastic and...

  • Healthcare Coordinator Healthcare Coordinator

    1 month ago

    London, United Kingdom Office Angels Full time

    Strategic Engagement Coordinator (Temporary, 6 months) 22 per hour Role: Full time - Hybrid - 2 days in Euston / 2 days from home Health-care regulatory body Do you have an interest in politics and current affairs is so this could be the perfect role! Are you a proactive and well-organised individual with a passion for building strong relationships? ...

  • Project Coordinator

    1 month ago

    London, United Kingdom Office Angels Full time

    Primary responsibilities - Own product onboarding for new products listed. - Manage pricing, catalog, availability and store tickets according to the Standard Operating Procedures provided. - Troubleshoot and escalate issues that arise. - Schedule and track deal submissions using Excel and other internal systems. - Coordinate with Business team stakeholders...

  • Temporary Office Manager

    13 hours ago

    London, United Kingdom Office Angels Remote Work Freelance Full time

    Wow Factor: We are looking for a Temporary Office Manager to support our client based in Brixton. We are looking for a reliable and detail-oriented individual to take on the role of Part-Time Office Manager. The Office Manager will be responsible for ensuring the smooth operation of our office on a part-time basis, supporting various administrative...

  • Customer Service Coordinator and Sales Support

    4 weeks ago

    London, United Kingdom Office Angels Full time

    **Customer Service Coordinator and Sales Support** **Salary**:£24/25k **Location**:Barking **Hours**:9-5:30pm Hybrid working of 2 days a week from home will be offered once training has been completed. **Perks**: Discounts, option to buy company shares, laptop, on-site parking, training, shut over Christmas 25 days holiday plus bank holiday and...

  • Team Assistant

    3 weeks ago

    London, United Kingdom Office Angels Full time

    Our client, an esteemed not-for-profit organisation in Central London, is currently seeking a professional and highly experienced Team Assistant with a background in office management, project assistance and PA duties. In this role, you will play a crucial part in executing essential administrative and team support activities, including handling of...

  • Office Coordinator

    1 month ago

    London, United Kingdom Page Personnel Full time

    Russian and Ukrainian speaking Office Coordinator - Work for a mining company in London **About Our Client**: This mining company is one of the largest producers of iron in the world and has a central office in Ukraine. As Office Coordinator, you will be sat in a modern executive office in a highly desirable London location where you'll speak Ukrainian and...

  • Strategic Engagement Coordinator

    18 hours ago

    London, United Kingdom Office Angels Full time

    Strategic Engagement Coordinator (Temporary, 6 months) Rate: £17.22 per hour Based: Euston Role: Full time - Hybrid - 2 days in Euston / 2 days from home Company: Health-care regulatory body Do you have an interest in politics and current affairs is so this could be the perfect role! Are you a proactive and well-organised individual with a passion for...

  • Strategic Engagement Coordinator

    2 days ago

    London, United Kingdom Office Angels Full time

    Strategic Engagement Coordinator (Temporary, 6 months) Rate: £17.22 per hour Based: Euston Role: Full time - Hybrid - 2 days in Euston / 2 days from home Company: Health-care regulatory body Do you have an interest in politics and current affairs is so this could be the perfect role! Are you a proactive and well-organised individual with a passion for...

  • Finance Coordinator

    4 weeks ago

    London, United Kingdom Office Angels Full time

    Finance Coordinator As one of the fastest growing independent beauty brands, our client has built an incredible worldwide reputation and is quickly becoming one of the most recognised brands in the industry. Due to continued success, they are expanding their Finance team. Their mission is to develop high-quality, health beneficial and innovative colour...

  • Receptionist - Friendly Office!

    4 weeks ago

    London, United Kingdom Office Angels Full time

    Are you looking for a fast paced Receptionist role within a friendly office environment? We are currently working with leading Accountancy Firm, based in Central London, who are searching for a reliable receptionist to join the team! Interviews are commencing asap! **JOB TITLE**: Receptionist **JOB TYPE**:Permanent **HOURS**:8.45am -...

  • Office Coordinator

    1 month ago

    London, United Kingdom Australasian Recruitment Company Full time

    **Office Coordinator** **Salary: £27,000 - £30,000 per annum** *** A temporary to permanent opportunity as an Office Coordinator in a leading property company! **Office Coordinator Responsibilities**: - Acting as the main point of contact for all UK office related matters including meeting and greeting visitors - Coordinating room bookings and...