Administrator / Operations Team Administration
2 days ago
**Office Administrator / Operations Team Administration Assistant & Coordinator**who has previous administration, PA or secretarial experience with an eye for detail and excellent organisational, administrative, time-management, customer service, communication, planning and coordination skills is required for a well-establishedbusiness based in Scunthorpe, Lincolnshire.
**SALARY**:up to £9.50 per Hour
**LOCATION**:Scunthorpe
**WORKING HOURS**:40 Hours per Week, Monday to Friday
**JOB OVERVIEW**
We have a fantastic new job opportunity for an Office Administrator / Operations Team Administration Assistant & Coordinator who has previous administration, PA or secretarial experience with an eye for detail and excellent organisational, administrative,time-management, customer service, communication, planning and coordination skills.
Working as the Office Administrator / Operations Team Administration Assistant & Coordinator you will be responsible for supporting the operations team with all aspects of repairs planning and office administration to ensure the smooth running of key partsof the business.
**APPLY TODAY**
If this job looks like your ideal position, then please send in your CV as soon as possible for our Recruitment Team to review.
**DUTIES**
Your duties as the Office Administrator / Operations Team Administration Assistant & Coordinator include:
- General office administration including typing, copying, minute taking and filing
- Booking and managing any company events throughout the year
- Answering and forwarding telephone calls, including taking messages
- Meet and greet guests, contractors and drivers, ensuring they are directed to the appropriate place
- Checking invoices and passing to relevant department
- Interrogating production software to produce reports and analyse data
- Pairing up delivery notes to invoices to aid logistics department
- Taking repairs queries, ensuring customers are responded to swiftly
- Working with repair and logistics teams to price up and quote customers
- Planning the repair shop to ensure work is allocated within realistic hours
- Keeping customers updated as repair work progresses through the business
- Arranging deliveries and collections of units for repair
- Invoicing customers for work completed
- Helping the production planner in the below areas:
- Updating of production boards
- Tracking maintenance of lorry and cab unit and making service bookings
- Compiling WIP reports to send to finance
**CANDIDATE REQUIREMENTS**
As the Office Administrator / Operations Team Administration Assistant & Coordinator you will have the following skills and experience:
- Previous office administration, PA or secretarial experience
- Good interpersonal skills including working within a team
- A keen eye for detail is critical
- Excellent time management and organisational skills
- Strong IT skills to include Microsoft Word and Excel
- Reliable and conscientious, with excellent attention to detail
- Professional at all times with good written and verbal communication skills
- Flexible
- Planning experience is desirable
**HOW TO APPLY**
JOB REF: AWDO-T9777
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