Office Assistant

7 months ago


Farnham, United Kingdom 3D Leisure Full time

**About us**:
Our Office is occupied by numerous companies, all of which possess fantastic members of staff that are highly valued and appreciated for their individual efforts and contributions.
As Office Assistant, you will provide key support to the Office Manager and a wide range of stakeholders, whilst fostering and working within a friendly office environment

**About 3d**:
3d leisure is a management company specialising in the design and management of fitness and wellness facilities across the UK & Ireland. Our clientele includes facilities in various sectors, including hotels, corporate sites, residential areas, private establishments, and educational institutions.
At 3d Leisure, we nurture a company culture that supports our staff and promotes employee wellbeing. We value every team member for their unique contributions and are committed to developing them to achieve their goals. We provide opportunities for in-house career progression whenever possible.
- **The Role**:_
- Part-time, Permanent
- 25 hours per week, 5 days per week
- Office based position
- Responsible to Office Manager
- Salary: £15,000 per annum, based on 25 hours per week

**EMPLOYEE SPECIFICATION**

**Essential**:

- Professional and personable telephone manner
- Computer literate - Strong IT & Microsoft Office skills
- Strong written and oral communication skills.
- Well organised with excellent administration skills
- Reliability and discretion: You will often learn of confidential matters

**KEY OBJECTIVES**

**1.** Assist Office Manager with the day to day running of the office

**2.** Provide administrative support to 3d leisure management team

**K.O.1**
- Within Peel House_
- General support to office manager with the running of the Support Office.
- Office point of contact - answering main office telephone line, meeting/greet visitors, making reservations, client entertainment, arranging board meeting lunches and refreshments.
- Assist with organising new starters to the team and liaise with IT support for all needs in the business.
- Assist office manager with contractors for upkeep of the office
- decorators, plumbers, electricians.
- Social event planning.
- Sending UK and international post and organising couriers
- Distribute daily post.
- Ordering and managing the office stationery and refreshments.
- Administration for Salobrena
- liaise with apartment manager and guests for bookings and payments.
- Provide cover for Office Manager when required.

**K.O.2**
- 3d Leisure_
- Create member and employee feedback surveys with Survey Monkey and report on feedback.
- Conduct monthly Sales Calls with feedback.
- Monthly Feedback Reports for Regional Manager.
- Update, administer, print, and issue all 3d Quality Management System manuals to clubs. Keep the company portal to up to date with QMS documents.
- Collate company credit cards and allocate all purchase receipts each month.
- 3d club’s competitor reviews and analysis.
- CLSP Utilities admin
- To report any feedback / complaints received to relevant Manager.
- Assist HR Manager with taking accurate minutes of formal meetings across 3d (virtual attendance).
- Creating and administering employee surveys, collating and summarising results.
- Ensuring letters received from ONS, DWP, HMRC are sent on to the relevant company departments with instruction to ensure the right actions are taken
- Assist Regional Manager with administrative requests.

**STAFF BENEFITS**

**Company Events**
**Company Pension Scheme**
**Enhanced holiday entitlement (Service-led)**
**Discounted Hotel & Spa days across the UK**
**Employee Assistance Programme - 24/7 Access to counselling**
**Funded Training & Development Opportunities**
**Free On-site Parking**
**Casual Dress**
- We look forward to hearing from you_

**Job Types**: Part-time, Permanent

Pay: £15,000.00 per year

Expected hours: 25 per week

**Benefits**:

- Additional leave
- Casual dress
- Company events
- Company pension
- Employee discount
- Free parking
- Health & wellbeing programme
- On-site parking

Schedule:

- Day shift
- Monday to Friday
- No weekends

Supplemental pay types:

- Performance bonus

Ability to commute/relocate:

- Farnham, GU9 7JN: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 2 years (required)

Work Location: In person


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