Project Support Systems Administrator

4 weeks ago

Liverpool, United Kingdom Liverpool University Hospitals NHS Foundation Trust Full time

The post holder will be responsible for co-ordinating and managing project specific documentation, maintaining an accurate record and distribution system ‘central file’ throughout the various stages of the Project.

The post will also support the development and compliance with project systems developed within a PRINCE 2 project control framework.

The post holder will play a major role in providing a quality administration/support service to the Project Team.

The post holder will work as part of the Project Team and as such, will be required to carry out other support and secretarial tasks.
- Manage and maintain the document and data control process within the Project Office, using defined systems
- Issue any relevant progress reports to the Project or Programme Manager.
- Correlation of all documentation, logging, filing and distribution accordingly, ensuring accurate audit trail is maintained.
- Control the quality system within the Project Office, capturing all relevant processes, and review regularly.

It is the responsibility of every member of staff to understand our equality and diversity commitments and statutory obligations under current equality legislation (the Equality Act 2010) and to:
Act in ways that support equality and diversity and recognises the importance of people’s rights in accordance with legislation, policies, procedures and good practice.
Valuing people as individuals and treating everyone with dignity and respect, consideration and without prejudice, respecting diversity and recognising peoples expressed beliefs, preferences and choices in working with others and delivering appropriate services.
- Recognise and report behaviour that undermines equality under Trust policy.
- Be consciously aware of own behaviour and encourage the same levels of behaviour in colleagues.
- Acknowledge others’ different perspectives and recognise the diverse needs and experiences of everyone they come into contact with.
- With the support of managers develop an equality and diversity objective through the personal development review process

Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.

The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.

The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.

It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.

**Follow us on Social Media**:
Facebook - Liverpool University Hospitals Careers

Manage and maintain the document and data control process within the Project Office, using defined systems
- Issue any relevant progress reports to the Project or Programme Manager.
- Correlation of all documentation, logging, filing and distribution accordingly, ensuring accurate audit trail is maintained.
- Control the quality system within the Project Office, capturing all relevant processes, and review regularly.

Dec 2021
- To attend and minute meetings as and when required, maintain a log of required actions and decisions.
- To pro-actively manage the actions log providing updates as required by the Project or Programme Manager.
- Provide administrative support to the Project Team in all aspects of work relating to Projects. This will also include the co-ordination of diaries, arrangement of meetings, venues and catering requirements etc.
- Undertaking general administration duties including typing, photocopying, distributing and filing all correspondence, dealing with incoming mail and telephone calls/enquiries.
- Maintain an effective ‘bring forward’ system, ensuring that deadlines are adhered to and action is taken as appropriate.
- Provide secretarial support to the Project Team as and when required.
- Carry out any other relevant duties that may be requested to ensure the systems within the Project Office are under control

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