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Business Administrator
3 months ago
**About the Role**:
We are only able to accept applicants who have the right to work in the uk and live within a commutable distance to the location of the job role.
If you are an experienced Administrator with great communication skills, have a bubbly personality, emanate warmth and professionalism and want to work with a great team, then this role will definitely be of interest to you.
As an Administrator, you will be part of the care team and, as such, will have some contact with residents, family members and other visitors therefore, maintaining a friendly and professional manner whilst interacting with them is a must.
It is essential that confidentiality regarding residents, the Home and staff is always observed both in and out of the working environment.
Working with us will result in some excellent rewards & benefits including - Simply Health - company funded, providing cashback for prescriptions, optical and dental costs 24/7 virtual GP access plus more for you and up to 4 children*
- Early Pay - Access to earned pay prior to payday
- Benefits platform - discounts across multiple retailers, leisure providers, hospitality etc.
- Pension Scheme with Nest
- Flexible working patterns
- Cycle to work scheme**:
- Recommend a friend - up to £750
- Service recognition
- Training support and development opportunities
- Employee Assistance Programme
- Wellbeing support
- Discounted gym membership
- Benefits require completion of a 12-week probationary period before they can be accessed.
**Main duties**:
- Always promote the Company Mission Statement.
- To work closely with Care Manager, assisting in any matters arising, maintaining continuity in day-to-day running in Managers absence and ensuring Manager is aware of all relevant information.
- Deal effectively with all enquiries by residents, Head Office, Social Services, Regulators and sales representatives, and any other outside agencies.
- Issue Offer of Acceptance letter and contract to new residents/families and attach to system.
- To complete the Residents’ Monthly Audit accurately and within the timeframe given to ensure the accurate billing is produced.
- To ensure that all payments received are recorded in the appropriate way and information communicated to Head Office staff.
- Assist with the care and safe keeping of resident's personal property and property belonging to the Home.
- Responsible for maintaining the Home’s Petty Cash, along with the Home Manager.
- Record all purchases on the company credit card, upon receipt of statement, collate all receipts along with authorisations and return to Head Office within specified timeframe.
- Type out any letters etc. at the request of the Care Manager
- To assist in dealing with any relatives/residents/staff complaints and seek the assistance of the Care Manager.
- To assist in end-to-end recruitment processes
- To assist with the induction of new starters, ensuring they are welcomed into the team. Informing the People Champions of any offers made/new starters.
- Assist in HR Processes like absence reports, update records in relation to sickness, absence, holidays, ensure disclosure and right to work information is kept up to date and assist in rolling out document updates.
- Working accurately to deadlines set for daily, weekly and monthly tasks and reports within the home and for Head Office.
- Maintain good housekeeping of all systems ensuring current status at all times i.e. E-Learning, DBS, Careblox and Income Processing.
- Archiving relevant documentation in line with company policy and procedures.
**What we'll need from you**:
- Exceptional interpersonal skills
- A positive 'can do' outlook
- Have good organisational skills and be able to manage time and workload effectively in a fast-paced environment.
- Have a general knowledge of payroll and financial processes.
- Able to demonstrate an ability to manage pressure, prioritise tasks and communicate effectively at all levels.
- Genuine interest in working in a care environment.
**Coplands**:
Coplands Nursing Home is conveniently located in a quiet residential street in Wembley and within easy access of Wembley Central station and other local transport links. The 79 en-suite rooms are decorated to high a standard, with modern furnishings and fittings throughout. An experienced multicultural care team at the home work hard to adapt to the varying needs of residents, with a focus on delivering high standards of personalised care. The home has been recognised for its positive work with student nurses and student doctors and has an ongoing partnership with an international college to provide internships for international student medical professionals to the benefit of all who live and work in the home.
