Contract Administrator Specialist

6 days ago

East of England, United Kingdom HM Prison & Probation Service Full time

**Details**:
**Reference number**:

- 227179**Salary**:

- £24,619 - £27,381**Grade**:

- Executive Officer- Band 4**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support
- Procurement and Contracts Management**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of posts**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- East of EnglandAbout the job

**Summary**:

- Please refer to Job Description**Job description**:

- Overview of the job
- Accountable to a designated Senior Contract Manager (SCM) the Contract Administrator Specialist (CAS) will support efficient and effective contract management, including Commissioned Rehabilitative Services contracts, within their area.
- The CAS is a support role with administrative, secretariat and data recording responsibilities. Overall, the post contributes to the support of the contract management team with their remit to monitor and validate provider performance, assure delivery of services in the community and manage the relevant contracts.
- The CAS will support the delivery of the contract management governance processes in relation to designated portfolio of contracts within the PS region, including Commissioned Rehabilitative Services providers. They will provide a secretariat service by co‐ordinating the Service Management Board, Contract Strategy Board, Change Management Board and Change Protocol Group and other groups as directed by the SCM and SM.
- The geographical base for the CAS post can be flexible within their contract management area and will require some work in London and other locations.
- Summary
- The post holder will provide a professional and effective administrative support service to contract management teams, undertaking secretariat and basic research and analysis activities as required.
- Providing secretariat support to the Senior Contract Managers and Service Managers in relation to contract management administration. This will include coordinating and administering meetings, managing the contract documents library and analysing and presenting contract performance and other data and information.
- Responsibilities, Activities and Duties
- The job holder will be required to carry out the following responsibilities, activities and duties:
- Coordinate, attend and minute commercial, supplies governance and other contract management meetings:

- Arranging and distributing the agenda and papers with direction from the relevant chair.
- Producing first draft minutes and action logs.
- Pro-actively manage the actions produced by the various meetings attended.
- Reviewing and monitoring performance data:

- Supporting the Contact Support Officer (CSO) in analysis of on‐going performance delivery by the contractor - e.g., following‐up requests for information, scheduling of ad hoc meetings.
- Assisting with completion of monthly templates and reports for the contract management teams, Director/MoJ and others as required.
- Responsible for the configuration management and library of all documentation, including baselining and quality checking. This includes being the Local Information Manager and being responsible for the management of the file structure:

- Maintaining formal documentation, Terms of Reference, membership and distribution lists.
- Filing, archiving and enacting version control on all relevant documentation.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.**Responsibilities**:

- Please refer to Job Description**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Communicating and Influencing
- Working Together
- Changing and Improving
- Managing a Quality Service

**Benefits**:

- Access to learning and development
- A working environment that supports a range of flexible working options to enhance your work life balance
- A working culture which encourages inclusion and diversity
- A civil service pension
- Annual Leave
- Public Holidays
- Season Ticket AdvanceThings you need to know

**Security**:
- People working with government assets must complete basic personnel security standard checks.**Selection process details**:

- This vacancy is using Success Profiles, and will assess your Behaviours, Strengths and Experience.- Feedback will only be provided if you attend an interview or assessment.**Nationality requirements**:
This job is broadly open to the following groups:

- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- relevant EU, EEA, Swiss or Turkish nationals work

  • Administrator

    6 days ago

    East Kilbride, United Kingdom Contract Scotland Full time

    Are you looking for an immediate start with weekly pay? Do you have good administration experience and excellent organisational skills? Contract Scotland has the ideal job for you. We are looking for an Administrator to join our client based in East Kilbride. This is a temporary role that will last for 6 weeks. Hours of work will be Monday to Thursday...

  • Contract Administrator

    18 hours ago

    England, United Kingdom Orion Full time

    **Job description**: We are Looking for a skilled Contract Administrator to join my client team in Woking - up to £45k. If you have a sound understanding of contracts law and business administration, with experience in tender and award administration, you could be the perfect fit for this role. In this position, you'll play a vital role in implementing...

  • Contract Administrator

    17 hours ago

    England, United Kingdom Orion Full time

    **Job description**: We are Looking for a skilled Contract Administrator to join my client team in Woking - up to £45k. If you have a sound understanding of contracts law and business administration, with experience in tender and award administration, you could be the perfect fit for this role. In this position, you'll play a vital role in implementing...

  • Site Administrator

    7 months ago

    Ayr East, United Kingdom Contract Scotland Full time

    Contract Scotland has an opportunity for a Site Administrator to join our client based in Dalmellington. This position is a 2 year fixed term contract with the possibility of becoming permanent. You will be responsible for providing administration support to their site and must have previous administration experience preferably from a construction site or...

  • Design and Contract Administration Specialist

    1 week ago

    East Liverpool, Ohio, United Kingdom PP Associates Ltd Full time

    About the RolePP Associates Ltd is seeking a Design and Contract Administration Specialist to lead our building surveying team.The ideal candidate will have a strong track record of securing Capital funding from funding agencies, experience in project procurement, and expertise in fire risk assessments and party wall surveying.ResponsibilitiesLeading a team...

  • Estimating and Procurement Specialist

    2 days ago

    East Kilbride, United Kingdom Contract Scotland Full time

    A competitive salary of £50,000 - £70,000 per annum is offered for this exciting opportunity as an Estimating and Procurement Specialist with Contract Scotland. This role offers the chance to work on diverse and challenging commercial fit-out projects while being part of a dynamic team. The successful candidate will be responsible for reviewing tender...

  • Contract Administrator

    7 months ago

    East London, United Kingdom McLaren Resourcing Full time

    We are looking for a Contract Administrator in the EC3A area of London The role of the Contract Administrator is to assist in ensuring the smooth running and operation of the Transport for London (TFL) Contract (Fire and M&E). Keeping up to date with all files, correspondence, scanning duties etc. Your role will be to provide administrative support covering...

  • Inclusion Administrator

    6 days ago

    England, United Kingdom Liquid Recruitment Solutions Full time €34,649

    Location: Hybrid – 2 days in-office, 3 days remote Contract Type: Temporary (until April 2025) Salary: £34,649 per annum (equivalent to temp rate) We are currently recruiting for an Interim Leasehold Administrator to join our client’s team on a temporary basis, with the role lasting until April 2025. Manage leasehold administration processes,...

  • Inclusion Administrator

    2 weeks ago

    England, United Kingdom Liquid Recruitment Solutions Full time €34,649

    Location: Hybrid – 2 days in-office, 3 days remote Contract Type: Temporary (until April 2025) Salary: £34,649 per annum (equivalent to temp rate) We are currently recruiting for an Interim Leasehold Administrator to join our client’s team on a temporary basis, with the role lasting until April 2025. Manage leasehold administration processes,...

  • Office Administrator

    7 months ago

    East Kilbride, United Kingdom Contract Scotland Full time

    Contract Scotland has an opportunity for an experienced Office Administrator to join our client based in East Kilbride. This is a 6 month temporary position with the possibility of becoming permanent. Main duties include: - Act as first point of contact, greeting visitors, answering, and directing calls when required - Collating timesheets and ensuring...

  • Coordinating Administrator

    2 days ago

    East of England, United Kingdom Berry Recruitment Full time

    About the Role: Berry Recruitment is seeking a highly skilled and experienced Contract Administrator to join their team in King's Lynn. The successful candidate will be responsible for coordinating contracts, managing budgets, and ensuring effective communication with stakeholders. This full-time role offers a competitive hourly rate of £13.50-£14.50 per...

  • Lead Fire Contract Administrator

    3 weeks ago

    South East England, United Kingdom RGE Services Ltd Full time £60,000

    Lead Fire Contract AdministratorRGE Services Ltd is a leading fire and security company in the South East of England with over 35 years of experience. We are seeking a highly skilled Lead Fire Contract Administrator to join our team. As a key member of our organization, you will be responsible for managing fire contracts, ensuring compliance with relevant...

  • Contracts Administrator

    7 months ago

    East Kilbride, United Kingdom M Squared Scotland Limited Full time

    '''Job Overview: We are seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office. You will be responsible for performing a variety of administrative tasks and providing support to our staff members. If you are a proactive...

  • Contracts Administrator

    3 weeks ago

    City of London, United Kingdom Cantello Tayler Recruitment Full time

    Contracts Administrator Cantello Tayler Recruitment are currently recruiting for a Contracts Administrator to join our client based in London. The Contracts Administrator role is to assist the construction and preconstruction directors, to ensure that the Contracts Team/Pre-Con team operate effectively. Ensuring the department functions smoothly, to...

  • Contracts Administrator

    3 weeks ago

    City of London, United Kingdom CV-Library Full time

    Contracts Administrator Cantello Tayler Recruitment are currently recruiting for a Contracts Administrator to join our client based in London. The Contracts Administrator role is to assist the construction and preconstruction directors, to ensure that the Contracts Team/Pre-Con team operate effectively. Ensuring the department functions smoothly, to...

  • Contract Administrator

    1 month ago

    City Of London, United Kingdom Ryder Reid Full time

    We are seeking a Contract Administrator (Legal) to join our team at Ryder Reid Legal. This is an exciting opportunity to work with a leading recruitment specialist and support the growth of our business.The successful candidate will have at least 5 years of experience in the legal industry, with a strong background in document production and a proven ability...

  • Administrator

    1 month ago

    East of England, United Kingdom Berry Recruitment Full time

    Berry Recruitment are recruiting for an organised Contracts Administrator to support a busy team based in King's Lynn. Key Responsibilities: Develop and maintain documentation. Co-ordinate activities and resources, liaising with customers, suppliers and site teams. Report status to all participants. Budget organisation. Raise purchase/sales...

  • Administrator

    7 days ago

    East of England, United Kingdom Berry Recruitment Full time

    Berry Recruitment are recruiting for an organised Contracts Administrator to support a busy team based in King's Lynn. Key Responsibilities: Develop and maintain documentation. Co-ordinate activities and resources, liaising with customers, suppliers and site teams. Report status to all participants. Budget organisation. Raise purchase/sales...

  • Contract Administrator

    1 month ago

    City of Edinburgh, United Kingdom Integral Uk Full time

    Main Duties and Responsibilities To provide a comprehensive and flexible contract administration service to the contract.To maintain concise records of all maintenance activities including PPM/Helpdesk and transactions. To liaise daily with client representatives and support the contract manager Key Responsibilities • To administer all financial and...

  • Contract Administration Specialist

    3 weeks ago

    North East, United Kingdom Esh Group Full time

    Main ResponsibilitiesPreparation of Interim Valuations and Final Accounts: Prepare detailed valuations and final accounts for projects within the relevant sector.Procurement of Sub-Contractors: Procure sub-contractors in line with target programme and company policy requirements for competency of sub-contractors, recommendations, orders, warranties,...