Contract Administrator

4 days ago


City of Edinburgh, United Kingdom Integral Uk Full time

Main Duties and Responsibilities To provide a comprehensive and flexible contract administration service to the contract.
To maintain concise records of all maintenance activities including PPM/Helpdesk and transactions. To liaise daily with client representatives and support the contract manager Key Responsibilities • To administer all financial and commercial aspects of the contracts.
• To assist in the production of supporting financial information.
• To maintain and update both manual and computer records relating to areas of which Integral are responsible.
• To prepare and issue predefined reports, which form part of the contracts and customers requirement.
• To administer quality management system documentation and ensure compliance.
• Liaise closely with the site teams and head office, ensuring accurate processing of quotations, purchase   orders, invoices, time sheets and holiday records.
• Correspondence and filing • Minutes of meetings • Preparation of reports and documentation • Updating of electronic records • Material ordering and administration • Subcontractor's administration • Raising purchase orders and ensuring that purchase orders are updated when changes required.
• Production of valuations and presentation of results • Production of short-range plan information • Quote logging and processing • Collating timesheets from engineers, chasing and checking quality of data • Contract set-up (PPM / System support) • Application billing preparation • Contract escalation process Experience and Qualifications • Proficient IT skills including MS Word, MS Excel and MS PowerPoint • Comfortable with data analysis and numerical reasoning • Working towards, or have gained, a recognised finance qualification(preferably AAT) • Excellent knowledge and use of Microsoft Excel • Previous administration experience • Excellent computer and I.T competencies • Excellent written and verbal communication • Good knowledge of ISO90001 principles • Ability to prioritise workload and manage several tasks concurrently


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