Examinations Administrative Assistant

5 months ago


Llandudno, United Kingdom Grŵp Llandrillo Menai Full time

**Job description: Examinations Administrative Assistant**

**Main site**

Rhos on Sea

**Salary**

£23,411.65 - £23,925.04 per annum

**Contract type**

Permanent

**Contract terms**

Full Time, 37 hours per week

**Job purpose**

The Examinations Administrative Assistant is responsible for the administration of external and internal examinations in accordance with the regulations laid down by the Joint Council for Qualifications, Awarding bodies, Partner Institutions and the Grwp Llandrillo Menai network procedures for the conduction of examinations.

**Main duties and responsibilities**

To process examination registrations with Awarding Bodies and the conducting of examinations in accordance with JCQ regulations and internal examination procedures. To organise examination paperwork, online testing facilities and disseminate information, answer queries and deal with issues relating to the conduction of examinations and assessments with staff, students, parents/carers and Awarding Bodies. To ensure that all attainment data is collected and collated through electronic methods and processed to agreed deadlines.
- Liaise with Tutors, Students and Administration staff to ensure all examinations are conducted to JCQ regulations (or other as appropriate) and that data is processed, recorded and reported upon in a complete and timely manner.
- Ensure the submitting of entries/registrations and other communications to Awarding Bodies in advance of deadlines.
- Work with the Examinations Manager and Examinations Officer to ensure examination/assessment timetabling, invigilation, rooming and layout, seating plans and other examination materials and stationery are available in a timely manner and ensure examinations are conducted to required regulations and under appropriate conditions.
- Provide assistance in the ongoing development of computer and information systems, electronic data transfer, document archiving and maintenance of written procedures.
- To be familiar with the Grwp’s registration under the Data Protection Act, GDPR and all procedures regarding the data handling as laid down by the Awarding Bodies, Partner Institution and JCQ to ensure data is handled accordingly.
- Collecting and despatching worked scripts in accordance with the regulations and internal procedures.
- Administer the checking and distribution of certificates.
- Processing enquiries about results, resit requests, resit fees chargeable and requests for return/remarking of scripts.
- Liaise with Examinations staff or equivalent at other institutions, Awarding Body staff and attend training events and relevant meetings as appropriate.
- Keep up to date with the requirements of the role keeping up to date with the latest procedures and regulations for external examinations.
- Maintain an effective manual and electronic filing system.
- Undertake examination invigilation as required.
- Encouraging a positive examination culture across the Grwp and within the Registry Team.
- Provide administrative support to the team under the guidance of their Line Manager as required.
- Undertake any other duties as agreed with their Line Manager.

**Person specification**

**Qualifications**

Have a relevant IT or Business Administrative qualification.

**Knowledge and experience**

Have data input experience with large computerised systems.
- Microsoft Excel
- Microsoft Word
- Microsoft Access

**Skills and attributes**

Be able to work under pressure and work flexibly in order to meet deadlines.

Be able to work on their own initiative and take responsibility for their own duties as necessary.

Have good interpersonal skills and be able to communicate effectively at all levels within the Grwp network, with the general public and with external agencies.

**Additional requirements**

Able to travel as required to fulfil the requirements of the role

**Welsh language skills**:
**Welsh Understanding**

Linguistic courtesy

**Welsh Speaking**

Linguistic courtesy

**Welsh Literacy**

Linguistic courtesy

**Job Types**: Full-time, Permanent

**Salary**: £23,411.65-£23,925.04 per year

**Benefits**:

- Additional leave
- Canteen
- Company pension
- Cycle to work scheme
- Free flu jabs
- Free parking
- Gym membership
- Health & wellbeing programme
- Language training provided
- On-site gym
- On-site parking
- Sick pay
- Store discount

Schedule:

- Monday to Friday

Work Location: In person



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