Band 3 Governance Facilitation Assistant

2 weeks ago

Birmingham, United Kingdom University Hospitals Birmingham Full time

**Job summary**:
We are looking for someone with strong administrative and organisational skills to join the Trust Clinical Governance and Patient Safety department.

Our department supports the delivery of clinical governance, patient safety and clinical compliance in line with the Trust's governance and quality agenda. We currently have a vacancy within the Governance Facilitation Team.

The successful person will be enthusiastic about improving services for our patients and staff, and will have the ability to adapt and work within our supportive multi-disciplinary team.

We're looking for someone who:

- is able to work flexibly and responsively to the needs of the service and the wider Trust.
- has experience and an understanding of working within a clinical governance team or undertaking those tasks, however this is not essential as development opportunities and training will be provided.
- is computer literate, has experience in using everyday spreadsheet packages, can manage large amounts of data and is able to extract information for reporting

**Main duties, tasks & skills required**:
Working as part of a busy team you will support the promotion and facilitation of effective clinical governance, safety, and risk management across multiple Divisions.

This will include:

- implementation and monitoring of incident and risk management processes along with providing support with the co-ordination, implementation and delivery.
- reviewing & escalating incidents in line with local and national guidance.
- responsibility for ensuring accurate and efficient systems are followed to track and monitor incidents and action plans.
- assisting in the development and ongoing use of an efficient electronic database
- extracting data from electronic systems for use in reports and presentations

For further information about the Governance Facilitation Assistant post, please contact:
Pippa Pritchard, Governance Facilitation Lead

**About us**:
We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:
Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;
Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

**Job description**:
*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

**Person specification**:
**Qualifications**:
**Essential**:
Numerate and Literate

Pass in English Language

NVQ level 3 admin or equivalent

**Experience**:
**Essential**:
Excellent communication skills with all

levels of staff.

Excellent organisational /

prioritisation skills.

Professional telephone skills /

manner.

Excellent writing skills - message

taking /document completion/minute

taking.

Effective word processing and

spreadsheet skills.

Working knowledge of computerised

systems & ability to learn quickly.

Ability to use initiative and to work

effectively alone or as part of a team.

An understanding of the issues

concerning the office administration,

including prioritisation and setting of

targets in order to meet deadlines.

A high level of accuracy and attention

to detail

**Disclosure and Barring Service Check**:

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