Executive Assistant

2 months ago


Twickenham, United Kingdom JacobJames Recruitment Ltd Full time

**THE ROLE**

We are looking for a well presented, articulate EA / Office Manager to join a growing and successful company based in Twickenham.

The EA / Office Manager will be supporting the Chairman & CEO, and when required will also support the CEO and CFO with various tasks and administration duties. This role is also responsible for the running of the day-to-day office operations. To be successful, you will have high attention to detail, take initiative, be proactive and have a can-do attitude.

Salary £46-50k + bonus and excellent benefit package

Hybrid working pattern 4 days in the office 1 day working from home

**Requirements**:
**WHAT YOU WILL BE DOING**

**EA Responsibilities**:

- Managing calendar activities for the Chairman & CEO, CFO and CEO when required.
- Coordinating domestic and international travel arrangements, including flights, visas, hotel bookings and meeting facilities.
- Coordinating and providing administrative support for Leadership Team meetings, Executive meetings, Board / Committee meetings, and company offsite.
- Taking meeting minutes, tracking actions, and managing follow-up.
- Coordinating and assisting in the collation and preparation of various documents, including Board meeting packs and papers for relevant meetings, ensuring timeliness and consistency in the quality of presentation.
- Building trusted relationships with colleagues, and internal and external stakeholders.
- Manage arrangements for quarterly offsite UK Executive Strategy.

**Office Manager Responsibilities**:

- Front of house - To be the first point of contact for staff, customers, suppliers, and global visitors.
- Office Supplies - Proactively order routine items including food/beverage supplies, stationery, and cleaning products for all offices.
- Coordinate company travel and accommodation via internal travel booking system, Egencia.
- Room and hospitality management - Co-ordinate bookings, set up rooms and liaise with managers, including any catering requirements.
- Compliance - Ensure health & safety, fire and waste issues comply, including risk assessments, organising fire, emergency lighting, smoke and extinguisher testing, PAT testing and reporting for all offices as required.
- Manage contractors - Liaise with contractors for various services, including cleaning, heating, company plants, water machines, air conditioning, hygiene, waste, recycling & carpet cleaning for all offices.
- Office landlord liaison - Access, security, general office issues and car parking for all offices.
- Event Planning - Supporting with the organising of Summer and Christmas parties, company social and charity events

**WHAT WE NEED FROM YOU**
- Solid experience in a similar role
- Proficient in document assembly (board report)
- Proven ability to manage conflicting priorities and deadlines to achieve business outcomes
- Ability to work in an environment that requires sensitivity and confidentiality
- Opportunity to travel to other offices in the UK and Ireland on occasions

**Job Types**: Full-time, Permanent

**Salary**: £46,000.00-£50,000.00 per year

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus

Work Location: Hybrid remote in Twickenham



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