Internal Only-administrative Assistant, School

4 months ago

Cardiff, United Kingdom Cardiff University Full time

**Key Duties**
- Deal with a range of enquires from internal (staff) and external customers (members of the public, primary and secondary schools, partners and stakeholders), in a professional manner, establishing their needs and adapting the standard responses accordingly.
- Work with others to make recommendations for the development and improvement of current University processes and procedures.
- Create good working relationships with key contacts to help improve service levels.
- Undertake a variety of administrative duties to support the team and department.
- Gather and review data to update administrative systems such as databases and spreadsheets, making sure the information is accurate, and highlighting to your line manager basic trends and patterns.
- Actively contribute to the success of the team and support the supervision and management of it.

**Specific Duties**
- Produce documentation, plan and organise meetings, take minutes/notes and ensure any travel arrangements are made.
- Provide PA and diary support to the Director of SHRN.
- Provide administrative support for SHRN events, engagement activities and visitors

**General Duties**
- Abide by all University policies and undergo appropriate personal and professional development.
- Perform other duties which are not included above, but which will be consistent with the role.
- Uphold the Professional Services Values & Behaviours or local equivalent.

**Person Specification**

**Essential Criteria**
- Ability to carry out a variety of administrative tasks, including writing clearly and concisely.
- Experience of working in an administrative or office setting.
- Ability to set up and maintain standard administrative systems and procedures, including using University systems to collate and record data online and in hard copy. (Training will be provided where required).
- Ability to communicate with a wide range of people effectively and courteously whilst maintaining professional standards, adapting your language and style of communication depending on who you are communicating with.
- Ability to work well with your team, knowing how to give advice, guidance and feedback (to colleagues and members of the public) as appropriate.
- Ability to deal with requests for information or service, resolving customer issues where appropriate, or being able to escalate where necessary.
- Ability to plan and organise your own workload within agreed timelines as set by your Line Manager.
- Ability to use your initiative to solve problems and respond to queries, finding and proposing the best solution.

**Desirable Criteria**
- Experience of working in a Higher Education environment.
- Ability to speak/understand Welsh or a willingness to learn.

**IMPORTANT: Evidencing Criteria**- Please note that these are also the criteria shortlisted applicants will be assessed against at interview and/or by other means (e.g. a skills test).

**Additional Information**

**SHRN Information**
The School Health Research Network (SHRN) is a policy-practice-research partnership between Cardiff University, Welsh Government (both health and education), Public Health Wales and Cancer Research UK. SHRN has recruited 100% of maintained secondary schools in Wales and established a data collection and reporting infrastructure that meets health and wellbeing data needs at local, regional and national levels, with 94% of schools and 70% of the secondary school population participating at last data collection. SHRN is now rolled out to primary schools across Wales and has supported sister networks in Scotland, England, across Europe and now in Africa with partnerships to harmonise measures and methods.
- The high coverage of the Student Health and Wellbeing Survey enables the health, education and school experience of small and/or vulnerable population subgroups to be monitored, e.g. looked after young people, young carers, and young people of gypsy traveller heritage. Capacity for longitudinal and data linkage research are now in place in the Student Health and Wellbeing Survey, meaning young people’s health and attainment can be monitored as they move through adolescence and the determinants of physical and mental health better understood. In particular, data linkage will enable pathways to mental health service use and service improvements to be evaluated and also offers the potential to monitor the long term health and educational outcomes of vulnerable groups, including care experienced people. SHRN supports the conduct of Health Behaviour In School Children Survey. This has been funded by Welsh Government and conducted in Wales since 1985 and allows time trend comparisons of our young people’s health and well-being with 50 countries.
- SHRN’s network of ‘research-ready schools’ facilitates the co-production and evaluation of whole school interventions and supports a current portfolio of UKRI/NIHR studies to a value of over £35M. A range of engagement and capacity-buildi

  • Internal Only

    4 months ago

    Cardiff, United Kingdom Cardiff University Full time

    The School of Biosciences is seeking to appoint a self-motivated and enthusiastic individual to join its Professional Services team in the School Office. The post holder will work closely supporting other administrative teams within the School to undertake a range of administrative tasks related to the recruitment and contract management of staff at the...

  • School Administrator

    1 month ago

    Cardiff, Cardiff, United Kingdom Equal Education Partners Full time

    {"title": "Administrative Support Role", "subtitle": "Join our team as an administrative support officer and contribute to the success of our Welsh medium Secondary school in Cardiff.", "content": "We are seeking a highly organized and efficient administrative support officer to join our office team at a well-regarded Welsh medium Secondary school in the...

  • Administrator

    5 months ago

    Cardiff, United Kingdom Kings Monkton School Full time

    **Job Title**:School Administrator **Role**:To work as part of the Office Team in the administration of school routines, such as attendance, report and trips as well as general administrative duties of Kings Monkton School and raise standards. **Focus**: Supporting the work of the Main Office to support Learning and Teaching, Pupil Progress Tracking and...

  • School Administrator

    1 month ago

    Cardiff, Cardiff, United Kingdom New Directions Holding Full time

    Job Title: Primary School AdministratorNew Directions Education is seeking an experienced School Administrator to work on a long-term temporary basis in a large secondary school in Cardiff.The working hours are full-time, Monday-Friday, 8am - 4pm, term-time only.As the first point of contact for the school, all applicants must be professional, with excellent...

  • School Administrator

    1 month ago

    Cardiff, Cardiff, United Kingdom New Directions Holding Full time

    Job Title: Primary School AdministratorNew Directions Education is seeking an experienced School Administrator to work on a long-term temporary basis in a large secondary school in Cardiff.The working hours are full-time, Monday-Friday, 8am - 4pm, term-time only.As the first point of contact for the school, all applicants must be professional, with excellent...

  • School Administrator

    3 weeks ago

    Cardiff, Cardiff, United Kingdom Equal Education Partners Full time

    {"title": "Administrative Support Role", "subtitle": "Join our team as an administrative support officer and contribute to the success of our Welsh medium Secondary school in Cardiff.", "content": "We are seeking a highly organized and efficient administrative support officer to join our office team at a well-regarded Welsh medium Secondary school in the...

  • School Administrator

    3 weeks ago

    Cardiff, Cardiff, United Kingdom Equal Education Partners Full time

    {"title": "Administrative Support Role", "subtitle": "Join our team as an administrative support officer and contribute to the success of our Welsh medium Secondary school in Cardiff.", "content": "We are seeking a highly organized and efficient administrative support officer to join our office team at a well-regarded Welsh medium Secondary school in the...

  • Primary School Administrator

    4 months ago

    Cardiff, United Kingdom New Directions Education Full time

    New Directions Education are looking to appoint an experienced and professional School Administrator, to join our team of school support staff and provide integral office support to Primary schools in Cardiff. The roles available are both long term temporary, covering internal staff absences such as sickness and maternity. All applicants must be available...

  • School Administrator Position

    2 months ago

    Cardiff, Cardiff, United Kingdom New Directions Holding Full time

    New Directions Holding is seeking an experienced School Administrator to work on a long-term temporary basis in a secondary school setting. The successful candidate will be the first point of contact for the school, requiring excellent verbal and written communication skills and a strong customer service focus.The working hours are full-time, Monday-Friday,...

  • School Administrator Position

    2 months ago

    Cardiff, Cardiff, United Kingdom New Directions Holding Full time

    New Directions Holding is seeking an experienced School Administrator to work on a long-term temporary basis in a secondary school setting. The successful candidate will be the first point of contact for the school, requiring excellent verbal and written communication skills and a strong customer service focus.The working hours are full-time, Monday-Friday,...

  • Administrator

    5 months ago

    Cardiff, United Kingdom Kings Monkton School Full time

    School Administrator Thank you for your interest in our School Administrator vacancy. Please find details of the job role below. Kings Monkton is a successful co-educational independent school in the heart of Cardiff for children from 3-18 years old. Our vision is to give our children the future they deserve and pride ourselves on our inclusive, friendly...

  • Internal Only

    4 months ago

    Cardiff, United Kingdom Cardiff University Full time

    **Research** - To conduct research within the field of children’s social care and data linkage, specifically all duties related to data linkage and analysis on a Nuffield Foundation funded project focused on Special Guardianship. - To contribute to the overall research performance of the School and University by the production of measurable outputs...

  • Primary School Administrator

    2 months ago

    Cardiff, United Kingdom New Directions Holding Full time

    New Directions Education are recruiting for an experienced School Administrator, to work on a long-term temporary basis in a large secondary school in Cardiff.The working hours are full-time, Monday-Friday, 8am - 4pm, term-time only.As the first point of contact for the school, all applicants must be professional, with excellent verbal and written...

  • School Administrator

    4 weeks ago

    Cardiff, Cardiff, United Kingdom Equal Education Partners Full time

    Job Title: School AdministratorWe are seeking a highly skilled and organized School Administrator to join our team at a well-regarded Welsh medium Secondary school in the Cardiff area.Job Summary:The successful candidate will provide administrative and clerical support to the Office Manager, ensuring the smooth day-to-day operation of the office. This...

  • School Administrator

    4 weeks ago

    Cardiff, Cardiff, United Kingdom Equal Education Partners Full time

    Job Title: School AdministratorWe are seeking a highly skilled and organized School Administrator to join our team at a well-regarded Welsh medium Secondary school in the Cardiff area.Job Summary:The successful candidate will provide administrative and clerical support to the Office Manager, ensuring the smooth day-to-day operation of the office. This...

  • School Administrator

    5 months ago

    Cardiff, United Kingdom Suppleo Education Full time

    **Introduction** Suppleo Education is an award-winning education recruitment agency who believe in building relationships on understanding and respect. We pride ourselves on providing an unparalleled quality of service to not only our schools, but our teachers and support staff at all levels across Wales and England. **URGENT NEED** **Job...

  • Internal Applicants Only

    4 months ago

    Cardiff, United Kingdom Cardiff University Full time

    **Main Duties and Responsibilities - Grade 5 Research Assistant** - To undertake research, e.g. by planning, preparing, setting up, conducting and recording the outcome of experiments /field work/desktop research/questionnaires - Actively participate within the research group, communicating and presenting research at meetings, through publications and other...

  • School Administrator

    1 month ago

    Cardiff, Cardiff, United Kingdom Equal Education Partners Full time

    Job Title: School AdministratorWe are seeking a highly skilled and organized School Administrator to join our team at a well-regarded Welsh medium Secondary school in the Cardiff area.Job Summary:The successful candidate will provide administrative and clerical support to the Office Manager, ensuring the smooth day-to-day operation of the office. This...

  • Internal Only

    4 months ago

    Cardiff, United Kingdom Cardiff University Full time

    The postholder will support the School by having key areas of responsibility under the School of Psychology’s SHEW policy and to assist with the management of soft facilities services across the School. Working closely with the School Safety Health Environment and Facilities Manager and other colleagues you will provide high level support to ensure...

  • School Administrator

    1 month ago

    Cardiff, Cardiff, United Kingdom Equal Education Partners Full time

    Job Title: School AdministratorWe are seeking a highly skilled and organized School Administrator to join our team at a well-regarded Welsh medium Secondary school in the Cardiff area.Job Summary:The successful candidate will provide administrative and clerical support to the Office Manager, ensuring the smooth day-to-day operation of the office. This...