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Accounts Assistant

4 months ago

Chiswick, United Kingdom Carallon Ltd Full time

**About Us**

Carallon is a research and development company which creates industry-leading, award-winning products. Based in London, it specialises in industrial hardware and software design for the entertainment industry, encompassing lighting control, LED video processing, and motion control.

Its products are used all over the world for high profile installations and events including the London Eye, Academy Awards, and recent U2, Roger Waters and Ed Sheeran world tours.

The Carallon group encompasses the following companies:

- Carallon Limited, for the development and manufacture of lighting and video processors and devices
- Pharos Architectural ControlsLimited, for the distribution and support of a range of lighting control products, used in theme parks and architectural installations worldwide
- Brompton TechnologyLimited, for the distribution and support of processing solutions for video walls used in concerts and awards shows
- SixEye Limited, a software as a service company providing remote-management solutions for dynamic lighting projects and fixed installations

**Job Summary**

The Account Assistant will be responsible for administration and management of accounts payable / receivable process for all four companies. Duties include processing invoices, answering accounts payable queries and reconciling supplier statements.

Effective communication and organisational skills are a key requirement of this position and there needs to be a willingness to assist in additional day to day operational tasks.

**Key Responsibilities**
- Communicating with relevant suppliers to process invoicing or payment queries
- Attaching the correct documentation to invoices and reconciling purchase orders to invoices received
- Posting invoices and credit notes and ensuring they’re coded correctly in the system
- Preparing monthly supplier statement reconciliations
- Ensuring that all accounts payable activities comply with relevant financial policies and procedures
- Investigating and resolving outstanding creditor items
- Processing of sales invoices aligned to sales orders and delivery notes
- Chase customers for overdue payments
- Prepare regular intercompany transactions between the companies for royalties, expense items and manufactured products
- Regular reconciliations of intercompany accounts
- Assist with annual audits for all four companies for accounts payables
- Monthly supporting schedules for marketing, R&D and travel and entertainment expenses
- Regular reconciliation of company credit cards
- Update supplier prepayments
- Provide support on accounts payable functions

**Ideal Qualifications**
- Minimum qualification as A ‘Levels
- Working knowledge of general accounting procedures
- IT literacy, including knowledge and experience of relevant accounting and ERP systems
- Strong organisational skills, as they typically handle high volumes of invoices
- Strong communication and presentation skills in both verbal and written English
- Ability to build effective relationships with suppliers
- The ability to work well in a team and collaborate with others
- Working knowledge of management accounts preparation
- Highly proficient in Excel
- Excellent time management, including the ability to prioritise conflicting tasks appropriately
- Ability to work independently under the guidance of senior colleagues

**Desirable Extras**
- Prior experience with Oracle NetSuite
- Prior experience of accounting within a manufacturing environment
- Prior experience of working in a busy / demanding working environment

**Job Types**: Full-time, Permanent

**Salary**: £25,000.00-£27,000.00 per year

**Benefits**:

- Casual dress
- Childcare
- Company events
- Company pension
- Cycle to work scheme
- Flexitime
- Free parking
- On-site parking
- Referral programme
- Wellness programme

Schedule:

- Flexitime
- Monday to Friday
- No weekends

Supplemental pay types:

- Bonus scheme

Ability to commute/relocate:

- Chiswick, Greater London: reliably commute or plan to relocate before starting work (required)

Application question(s):

- What is the earliest date you would be available to start work?
- Are you willing to be considered for any other roles?

Work authorisation:

- United Kingdom (required)

Work Location: One location

Reference ID: CAR/AA/FIN/APR23

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