Contracts Assistant
2 weeks ago
We are looking for a contracts assistant to cover maternity leave.
The post holder will also work with other Support Services staff in Business Support to ensure service delivery. The post holder will also work when required in conjunction with other Managers in Projects and Business Services who along with the Business Support Manager form part of the Projects and Business Services Management Team within Regeneration, Economy and Growth and Neighbourhoods and Climate Change.
**Duties and responsibilities**
Listed below are the responsibilities this role will be primarily responsible for:
1. Responsible for organising and holding weekly meetings with the Foremen to obtain and extract data as well as analyse the data for the purposes of record control and the preparation of KPI data.
2. Responsible for ensuring that additions and omissions are to the contracts are identified and forwarded to the Lead Consultant and appropriate action taken.
3. Responsible for compiling all contract documentation from a variety of sources.
4. Responsible for creating and maintaining site and office project files and other documentation.
5. Ensuring that the project files are maintained and information forwarded to foremen.
6. Maintain computerised drawings register and update site/office project files with hard copies of drawings.
7. Responsible for distributing drawings to relevant parties.
8. Update and distribute Contractors reports.
9. Obtain and update various contract documentation, for example Site Diaries, Site Induction sheets, Tool Box Talk sheets, Variation sheets, Architect Instructions.
10. Assist the Supervisor on a monthly basis to compile the interim valuations/final accounts for each project including requesting of extensions of time.
11. Request information, confirmation of details, instructions from Architects, Lead Consultant. Note liaise with Programme Planner for provision of Practical Completion dates and Practical Completion certificates.
13. Collate KPI information as required.
14. Attend meetings and take minutes as required.
15. To assist the Supervisor to prepare the Construction Phase Plan including method statements by providing admin support to ensure the plan is prepared.
16. Distribute the Construction Phase Plan to the various parties (eg, Planning Supervisor, Lead Consultant, Sub Contractors etc) and to ensure that the Foreman is briefed with regards to its contents by the Supervisor.
Essential Requirements
- Working in a busy office environment required to meet tight deadlines
- Sound administrative experience
- Experience of working on own initiative with a minimum of supervision
- Excellent ICT Skills
**Job Type**: Temporary contract
**Salary**: £9.99 per hour
Schedule:
- Monday to Friday
Work Location: One location
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