Personal Assistant

3 weeks ago


Durham, United Kingdom RCS RECRUITMENT LTD Full time

The role is to provide personal assistant support and secretarial support to a Head of Service or Strategic Manager.

**Duties and responsibilities**

Listed below are the responsibilities this role will be primarily responsible for:

- To operate word processing equipment to produce documents, reports, letters etc., from copy and dictation. To produce and update spreadsheets and presentations including PowerPoint.
- To make arrangements for meetings including the booking of venues, sending invitations, organising agendas and taking minutes. Undertake progress/chasing tasks arising from meetings.
- The preparation, production and presentation of documents and minutes from own notes and from a variety of sources of information.
- To process mail, answer and deal with telephone and personal enquiries and correspondence on behalf of the Head of Service or Strategic Manager.
- To manage the electronic diary of the Head of Service or Strategic Manager to arrange appointments and meetings.
- Set up and maintain filing systems.
- Organise travel, accommodation and hospitality requirements.
- Effectively communicate with Elected Members, Senior Officers in the Authority, and with representatives of other agencies and members of the public.
- Undertake projects and administrative tasks as required, including the research and presentation of information.

**Person Specification**

**Qualification**: NVQ Level III in Business Admin or equivalent relevant qualification.

**Desirable**:

- BTEC National in Public Admin
- RSA II Typing qualification or equivalent
- Shorthand qualification

**Experience**:

- Planning and organising meetings/events.
- Researching Information and formatting and preparation of Reports.

**Job Types**: Full-time, Temporary contract
Contract length: 8 months

**Salary**: £11.18 per hour

Schedule:

- Monday to Friday

Reference ID: 82015


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