Executive Assistant

3 weeks ago

Brentford, United Kingdom Reed Business Support Full time

**Executive Assistant - West London**

**Salary £33,431 per annum**

**Full Time HYBRID Permanent position Monday - Friday**

An exciting opportunity has arisen for an Executive Assistant to join a forward looking, diverse, imaginative and inclusive organisation. Our client offers rewarding careers for people who want to make a difference through supporting the needs of residentsand communities.

As an Executive Assistant you will provide a high level of support to the CEO, to enable them to focus on the right things at the right time and to provide high level support to the senior members. The Executive Assistant role will involve duties in administration,facilities as well as support in governance and Marketing & Communications.

**RESPONSIBILITIES**

Provide high quality support to the Chief Executive
Provide administrative support to senior managers and board members
Act as gatekeeper, managing the Chief Executive’s time and workload to enable them to carry out their role and deliver their goals
Diary management
Keep ahead of potential scheduling conflicts; using initiative to find solutions and communicate changes in a timely manner
Prioritise inquiries and requests while troubleshooting conflicts with little guidance
Inbox management: reading, responding and delegating as appropriate.
Build strong relationships across the organisation with internal and external stakeholders
Attend and take minutes at meetings as required
Coordinate travel arrangements and events
Participate in preparation for key meetings, preparing papers and following up actions
Manage and drive multiple projects and priorities, including off-sites and large scale events Complete a broad variety of daily administrative tasks, including expense reports
Work as part of the governance support function and collaborate with teams as required
Facilities Management

Oversee the office and liaise with others, making sure the place is always ready to welcome employees and external visitors
Manage services and supplies needed at the Office
Ensure all office Health and Safety requirements are met
Manage catering and food delivery for internal & external events
Communications

Assist the Marketing and Communications Specialist to implement communications strategy
Coordinate and be responsible for up-to-date media monitoring
Maintain library for press cuttings and media exposure

**REQUIREMENTS**

GCSE/equivalent
Relevant role-related qualification
Continuous Professional Development
Exceptional MS Office skills
Excellent interpersonal and communication skills both written and verbal
Ability to understand and anticipate needs to ensure appropriate outcomes
Ability to remain confidential and professional with sensitive personal data and information
Attention to detail
Ability to manage multiple tasks and work calmly in a fast-paced, changing environment
Able to work and deliver under own initiative and build support networks

**BENEFITS**
- 25 days annual leave per year, rising by 1 day a year to a maximum of 30 plus bank holidays
- Pension
- Modern offices
- Access to a huge range of discounts
- Flexible working
- Season ticket loan

**APPLY**

Please send your CV for the Executive Assistant position via the advertisement for immediate consideration.

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