Directorate Personal Assistant

2 weeks ago

Oldham, United Kingdom Northern Care Alliance NHS Group Full time

The Northern Care Alliance NHS Foundation Trust (NCA) brings together staff and services from the former Salford Royal NHS Foundation Trust and The Pennine Acute Hospitals NHS Trust. The sheer size, scale and potential of our combined service is huge. Together, we’ve a wealth of skills and resources to share and tap into and, a wide range of career paths for you to develop and explore. If you want to join a team of around 20,000 NHS experts in delivering high-quality, local care across Salford, Oldham, Bury and Rochdale and beyond
- **come and take your place with us.**

**Job overview**:
Provide an effective, confident and efficient secretarial and administration service to the members of the Care Organisation Directorate or Divisional Management Team

**Main duties of the job**:
Provide complex diary management, arranging of meetings, appointments and interviews as required

Provide a confidential secretarial service, maintaining confidentiality at all times

To prepare and type agenda and take, type and distribute minutes of meetings

To be responsible for the preparation and circulation of formation and agendas

Maintain and develop a variety of systems to effectively manage workloads, including the use of bring forward systems

To provide administrative support for booking of rooms and arranging meetings, including the setting up of meetings/event planning and organising

To be the first point of contact for telephone enquiries using judgement to establish the validity and priority of the contact and direct calls/messages in a timely manner

To maintain internal filing systems aligned in accordance to the non-clinical records management strategy

To order and maintain equipment stocks, to check, prepare for authorisation and distribute equipment orders

Receiving and greeting visitors

To work as part of a team and closely with secretarial colleagues to support in times of absence

To provide cover to during times of colleagues’ absence across two sites

Any other duties which may reasonable be required from time to time

**Working for our organisation**:
Oldham Care Organisation is part of the Northern Care Alliance, one of the largest NHS organisations in the country. The place where the world’s first IVF baby was delivered, Oldham is a town of pioneering firsts. Today, Oldham is responsible for delivering a range of acute and community health services across the local area and at The Royal Oldham Hospital. As a designated major trauma unit for Greater Manchester and one of only three vascular centres in Greater Manchester, Oldham is a specialist hospital for acute surgery and provides state-of-the-art onsite pathology services to the North West.

**Detailed job description and main responsibilities**:
**Person specification**:
**Qualifications**:
**Essential criteria**:

- Educated to GCSE or equivalent in English language
- NVQ II in Office Administration or RSA II or equivalent experience

**Desirable criteria**:

- ECDL Qualification or Equivalent

**Knowledge, Skills and Experience**:
**Essential criteria**:

- Experience in word processing, power point, Excel and data inputting
- Good written skills
- Good organisational skills
- Effective telephone and communication skills
- Ability to manage a busy and varied workload
- Able to work as part of a team

**COVID-19 Vaccination Information**
- __________________________________________

**Employer certification / accreditation badges**:

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