Facilities Officer

5 months ago

Birmingham, United Kingdom The Royal Orthopaedic Hospital NHS Foundation Trust Full time

PROFESSIONAL Work independently and as part of a team, seeking clarification from management only when necessary. Work closely with management colleagues to drive efficiencies across your area of responsibility, prompting a culture of continuous improvement. To support the departmental managers in the planning of all contingency arrangements to ensure business continuity during periods of major incident and untoward incidents in liaison with the trusts senior management. Monitor the quality of services and contribute insight to decision making around process improvement opportunities and strategic direction.

To attend any meetings relevant to the post and/or as directed by a member of the senior management team. To answer any queries, assist the team, the site management teams, wards and departments in resolving any issues as they arise. Ensure that health and safety as well as legal compliance is maintained and in line with statutory requirements. To agree any overtime payments and bank staff operational shifts.

Produce and update training materials to support the training of responsible disciplines staff to reflect legislative changes. Provide a visible presence across the Trust and to raise the profile of facilities portfolio. Ensure quality services are provided in an effective, efficient manner and within the budget constraints of the department. Challenge existing practices, ensuring that progressive solutions, which consider models of best practice, are incorporated into the service.

Ensure that the assigned services are delivered seamlessly across the site 24/7. Works closely with the lead facilities operations managers to standardise systems and working practices across in-house assigned services. Develop and maintain a programme for equipment investment. Manage and have operational oversite of facilities departmental services vehicles, equipment and machinery including specimen collection vehicles, waste collection tug, industrial washing machines, and environmental decontamination specialist equipment.

Manage the trusts fleet in accordance with road safety regulation. Undertake risk assessments and risk reviews to ensure that risks are minimised and clearly identified. FINANCIAL MANAGEMENT To monitor use of supplies and ensure that this is done efficiently and, in a cost, effective manner in line with the needs of the service. To maintain stock control, re-ordering supplies where necessary.

Budget responsibility to ensure effective budget management, giving specialist insight to maintain a balanced position. To sign off any overtime payments and bank staff time sheets. Authorised financial signatory responsibilities in line with local purchasing ledger (Integra). Ensure efficiencies, best practice and value for money are sort.

When budget restraints are in place. LEADERSHIP Work in a self-motivated and professional manner always and set a positive working example to other staff and the trust. Behave in accordance with the trusts values which demonstrate your commitment to the delivery of high-quality services to patients. This will be in accordance with agreed objectives, targets, quality standards, controls, and resource constraints.

Provide effective leadership, skills to develop improvement plans within required timeframes and financial requirements. Maintain a high-profile presence acting as the primary interface on a day-to-day basis with facilities colleagues, clinical staff, patients, and visitors. Ensure effective leadership is sustained when presented with moderate/high levels of varied interruptions such as, dealing with service and staffing concerns. Ensure the team has a close and beneficial relationship with all departments and outsourced contractor to ensure that all relevant activities, processes, and documentation is efficiently resourced, implemented, controlled, and maintained.

To work with the deputy facilities manager and governance leads to ensure that departmental risk registers are up to date. POLICY AND SERVICE DEVELOPMENT To be aware of trust policies and procedure. Assist with developing, reviewing, updating, and implementing policies and procedures. To ensure operational compliance are in line with facilities related and overarching trusts policies.

To ensure staff comply with relevant trust policies and procedures, and make sure staff are kept up to date with current versions. To ensure that policies and standard operating procedures for own area are executed, any changes to working practices are proposed and if agreed implemented within the department. TRAINING AND EDUCATION To participate in appropriate training courses or updates in accordance with mandatory requirements and/or individual personal development plans. To maintain up to date knowledge about legislation affecting work area and services provided and to maintain awareness of best practice initiatives in relation to these.

CLINICAL Responsible for ensuring that patients are transported safety and

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