Facilities Officer

5 months ago

Birmingham, United Kingdom The Royal Orthopaedic Hospital NHS Foundation Trust Full time

To provide professional management on a day-to-day operational basis with responsibility for the provision of a range of Facilities services which includes portering, transport, housekeeping and Linen services.

The post holder will have responsibility for ensuring the seamless delivery of facilities services enabling the provision of safe quality patient care.

The facilities officer is responsibility for ensuring the delivery of facilities services provision across Trusts sites:
The Royal Orthopaedic Hospital Main site

To effectively lead and manage assigned departments developing all aspects of the services whilst delivering a balanced budget. Provide professional and operational support to the complete facilities team.

The post holder is responsible for ensuring that all aspects of the above services are compliant with statutory requirements, best practice maintaining accreditation to quality management systems. (National cleaning standards, PLACE, PAM, ERIC, HTM and CQC).

The Royal Orthopaedic Hospital NHS Foundation Trust is one of the largest specialist orthopaedic units in Europe. We offer planned orthopaedic surgery to people locally, nationally and internationally.

Our Trust is a very special hospital; big enough to deliver world class services and small enough to offer exceptional patient and staff experience. We offer a working experience unique in the West Midlands and we're always on the lookout for passionate people to join our award-winning team.

The ROH is an equal opportunities employer. We employ people of difference and are committed to growing an inclusive culture, where difference is celebrated, and people feel able to bring their whole and authentic self to work.

We are a Disability Confident Leader and offer a range of inclusive, family friendly and flexible working arrangements and policies, to support our people in the workplace. Flexible working requests will be considered.

The Trust is committed to the Disability Confident Interview Scheme and will offer an interview to disabled applicants who meet the minimum criteria for a vacancy and consider them on their abilities.

PROFESSIONAL
- Work independently and as part of a team, seeking clarification from management only when necessary.
- Work closely with management colleagues to drive efficiencies across your area of responsibility, prompting a culture of continuous improvement.
- To support the departmental managers in the planning of all contingency arrangements to ensure business continuity during periods of major incident and untoward incidents in liaison with the trust’s senior management.
- Monitor the quality of services and contribute insight to decision making around process improvement opportunities and strategic direction.
- To attend any meetings relevant to the post and/or as directed by a member of the senior management team.
- To answer any queries, assist the team, the site management teams, wards and departments in resolving any issues as they arise.
- Ensure that health and safety as well as legal compliance is maintained and in line with statutory requirements.
- To agree any overtime payments and bank staff operational shifts.
- Produce and update training materials to support the training of responsible disciplines staff to reflect legislative changes.
- Provide a visible presence across the Trust and to raise the profile of facilities portfolio.
- Ensure quality services are provided in an effective, efficient manner and within the budget constraints of the department.
- Challenge existing practices, ensuring that progressive solutions, which consider models of best practice, are incorporated into the service.
- Ensure that the assigned services are delivered seamlessly across the site 24/7.
- Works closely with the lead facilities operations managers to standardise systems and working practices across in-house assigned services.
- Develop and maintain a programme for equipment investment.
- Manage and have operational oversite of facilities departmental services vehicles, equipment and machinery including specimen collection vehicles, waste collection tug, industrial washing machines, and environmental decontamination specialist equipment.
- Manage the trusts fleet in accordance with road safety regulation.
- Undertake risk assessments and risk reviews to ensure that risks are minimised and clearly identified.

FINANCIAL MANAGEMENT
- To monitor use of supplies and ensure that this is done efficiently and, in a cost, effective manner in line with the needs of the service.
- To maintain stock control, re-ordering supplies where necessary.
- Budget responsibility to ensure effective budget management, giving specialist insight to maintain a balanced position.
- To sign off any overtime payments and bank staff time sheets.
- Authorised financial signatory responsibilities in line with local purchasing ledger (Integra).
- Ensure efficiencies, best practice and value for money are sort. When budget restr

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