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Waitrose Greenford Bond Team Administrator

7 months ago

Greenford, United Kingdom Wincanton Full time

Summary and purpose of position:
Wincanton is a leading third party logistics (3PL) and supply chain solutions provider in the UK and Ireland. As the largest British logistics company we work in industry sectors as diverse as milk, defence, energy, retail, consumer goods and construction, supporting every stage of development and adding value through our supply chain expertise and innovative approach to logistics challenges. With over 17,000 colleagues across more than 200 sites and a 3,400 strong fleet of vehicles, we put our customers at the heart of everything we do and our mission is “to make our customers business’s better, every day.” The Warehouse Administration Assistant is responsible to providing first class general support to the site management and warehouse operations team.

Duties and responsibilities:

- To assist maintainenance and monitoring of the terms and conditions of the HMRC Excise and/or Customs Warehouse approval for the site
- To assist in ensuring the integrity of the stock and duty processes for Tax and Duty purposes.
- To support the Bond Manager in implementing compliance procedures and in protecting Wincanton’s HMRC compliance profile.
- Submission of timely and accurate duty returns to HMRC in Bond Manager's absence
- .Assist resolution of exceptions and errors in the approved manner as directed
- . Develop a sound functional awareness of the HMRC legislation applicable to the role
- Engage in and support the Bond Management peer network. - Provide general administration support as required to aid the efficient running of operations.
- To update the systems with relevant data
- To liaise internal customers on all issues relating to the operation.
- Maintain WMS database and schedules with no effect to the service levels and stock integrity.
- Escalate to the Warehouse Management Team any issues that are likely to affect the performance of the department, site or relationship with the customer
- . To comply with Quality, Health and Safety procedures and to ensure a safe working environment for self and others
- . Any other duties considered necessary to fulfil the role.
- To be responsible for the Health and Safety of themselves and other operatives by adhering to safe working practices.

Experience, skills and attributes
- : Effective communication skills at all levels of internal and external customers
- . Must be IT literate - Microsoft packages including Excel to an intermediate level
- . Motivated to be able to work under pressure and the ability to meet critical timeliness targets
- . Highly flexible, committed and willing to carry out varied tasks positively
- . Possess accuracy skills and ability to carry out tasks with attention to detail ensuring work is error free first time.
- Ability to work collaboratively as part of a team.
- Familiarisation with Manhattan WMS is essential
- . Ability to demonstrate commitment, enthusiasm and flexibility governed by the position
- . Experience of operational process and controls
- . Experience and Knowledge in HMRC legislation - Desirable.
- Previous experience in complaisance - Desirable. - Stock management - Desirable
- . Other excise or customs experience, or other regulatory compliance
- Desirable
- . Solid numeracy. - Experience standard operating procedures (SOP) - Desirable
- . Experience in Warehouse Management systems (WMS/DMS/Manhattan/Langdons)

What do we offer?

We really value our people and offer a friendly, safety-first working environment and a competitive salary along with other benefits including; annual leaves + bank hols with the option to buy more, share incentive plan, cycle to work scheme, employee benefits online discount platform, onsite parking + much more

Our people are our most important asset and as such we are continuously expanding our capability programs to provide you with opportunities to build and extend your professional, functional, and management skills. Your development through coaching is our priority. Continuous learning takes place through a broad variety of opportunities and types of engagements. Access to the latest technological innovations in the logistics and supply chain industry, as well as Wincanton’s deep knowledge and expertise in our field, constitute a superb platform for your professional development.

Wincanton is a leading supply chain partner for British business, providing supply chain solutions up and down the country. Through a wealth of experience and knowledge Wincanton provides business critical services including storage, handling and distribution; high volume eFulfilment; retailer ‘dark stores’; two-person home delivery; fleet and transport management; and network optimisation for many of the UK’s best-known companies.