Buying Administrator

7 months ago

Watford, United Kingdom TJX Europe Full time

Discovery is at the centre of everything we do. Wherever you find us around the world, if you can think of a product, you can probably find it in our stores. We are part of the TJX Family which includes TK Maxx, and Homesense in Europe and the UK and across the rest of the world you will find us as TJ Maxx, Marshalls, HomeGoods, Sierra and Winners.With variety comes plenty of surprises—our environment is ever-changing, and that’s just how we like it. Every day is an opportunity to discover something new about our business, our partnerships and even something exciting about yourself. Are you ready to Discover Different?

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**Job Summary**:
To provide high quality administrative support to the Buying Team

**Key Responsibilities**:

- Purchase orders
- Prepare, enter, review and validate electronic Purchase Orders (PO);
- Track all POs to ensure vendor receipt;
- PO maintenance - enter data amendments, follow up with vendors, attend to any other issues/problems;
- Partner with Buyers on key appointments to assist in order writing (potential travel needed);
- Ensure PO entry is timely and accurate;
- Manage POs from multiple Buyers;
- Manage PO flow as required e.g. chasing lates, updating transit times, querying data on a PO.
- Administrative support
- Vendor management - assist the Buyers with new vendor set up, manage the department’s vendor base (contact info, pre ticket addresses, update trade show vendor base, maintain history and current activity), filter potential new vendors, keep vendor information current and appropriate;
- Log Buyers’ weekly itineraries;
- Assist and support Buyer Administrators and Buyers from other buying offices;
- Organise and prepare expense reports, collate and manage receipts
- Support the team with general administration (post, faxes, photocopying, troubleshoot technology issues etc);
- Process invoices on Oracle.
- Sample coordination
- Ensure all samples are controlled in an effective and timely manner;
- Liaise with vendors to ensure timely and appropriate delivery of samples
- Assist in pre-production/production sample process to include; communicating with the vendors, tracking receipt of samples, setting up displays for buyer approval and creating and maintaining binders, etc.;
- Management of samples in a timely and appropriate manner.
- Strategy/Style out preparation
- Request samples from vendors, ensures samples are received and returned in a timely manner;
- Create mood boards, strategy packs and presentations.
- Business analysis
- Assist Buyers in preparing for their market week on a Monday by report printing, vendor information etc.;
- Perform special projects as assigned or directed throughout the week based on Buyer’s needs.

**Key Skills, Knowledge & Experience**

**Essential**
- Educated to a minimum of GCSE standard (or equivalent);
- Proven strong administrative and organisational skills;
- PC literate with intermediate computer skills and good data entry skills;
- A genuine interest in retail;
- Demonstrates flexibility and ability to adapt to an ever-changing and diverse environment;
- Able to juggle a number of constantly changing priorities and multitask in a high volume and fast paced environment while maintaining a positive and professional demeanour;
- Independent, able to work effectively without close supervision
- Committed and reliable;
- Excellent attention to detail;
- Task oriented, aware of deadlines;
- Excellent communication skills, both verbal and written;
- Strong interpersonal skills, ability to form and maintain relationships with people on all levels;
- Self-starter, self-motivated, fast learner;
- Ability to represent the company in a professional manner.

**Desirable**
- Retail experience
- Ability and/or interest in travel
- Drivers License

**Core Behaviours**:

- Demonstrates a “can-do” attitude
- Understands their role and its impact on their business area
- Good Team Player
- Understands the impact of own actions and behaviours on colleagues
- Acts with Integrity
- Supports others
- Calm under pressure
- Resilient
- Drives for constant improvement
- Always willing to learn
- Displays a high energy level.

Come and Discover Different at TJX. From opportunity and teamwork to growth, we think you’ll find that it’s so much more than a job. When you’re a part of our global TJX family, you have the full support of a diverse, close-knit group of people dedicated to finding the greatest deals and fantastic style. Best of all? They have a lot of fun doing it.

We care about our culture, but we also prioritise the important things like competitive salaries, solid benefits and plenty of room to grow in your role. It’s our way of empowering you to make your career here.

We consider all applicants for employment without regard to age, disability, gender, gender reassignment, marriage and civil partnerships, pregnancy and maternity, race, religion or belief and/or sexual orientation.

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