Maintenance/facilities Administrator

4 weeks ago

Scotland, United Kingdom Orion Full time

**Job description**:
Our client is currently seeking an experienced Administrator to join their team on a full-time, temporary basis for 6 months, based in Ross-Shire.

As Maintenance and Facilities Administrator, you will provide administrative support to the Operations, Maintenance and Facilities Lead and contribute to the efficient running of the department.

Key Responsibilities
- Daily administration of planned preventative maintenance database
- Control of New Assets being entered and their planned preventative schedules
- Arrange hospitalitiy for visits ensuring all equipment and supplies are in place in meeting rooms. Meeting rooms are cleared after visit and left ready for use.
- Organise facilities for client reps as per the contract. (room,vehicles, phone, printing etc)
- Organise keys & lockers - mess facilities, welfare facilities
- Ensure security have the list of new starts/returning workers so they can create/enable ID Cards
- Ensure Maintenance work is carried out promptly and recorded
- Create and schedule corrective and preventative work orders
- Assist with the control of sub contractors working on site conducting maintenance and facilities work
- Allocation of planned work to Maintenance Team
- Ensuring daily tool box talks are given to Maintenance Team prior to any work being carried out
- Work as Permit to Work Administrator
- Check timesheet against Security Reports, scan and facilitate approval, interfacing with subcontractors and agencies regarding timesheets
- Record actions from the Site Inspection reports and hold weekly meeting to discuss and action
- Conduct Maintenance & Facilities Department administration, as required
- Provide assistance as required with the preparation of reports and other documents, control filing and archiving of records and Equipment Manuals library
- Raising of Purchase Requisitions and liase with Buyer
- Ensure stocks of stationary/paper are ordered in good time and kept tidy and manageable
- Any other duties as required by the Operations Maintenance & Facilities Lead

Skills & Experience
- Excellent organisational skills and attention to detail
- Competent with Word, Excel and PDF
- Strong communication skills
- Capable of working autonomously or within a team
- Previous document control experience would be advantageous
- Background in planned preventative maintenance would be desirable

Our role in supporting **_diversity_** and **_inclusion_**
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.

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