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Pa/administrator

4 months ago

Luton, United Kingdom Bedfordshire Hospitals NHS Foundation Trust Full time

Please see full job description.

You will provide PA support to the midwifery matrons.

An opportunity has arisen for an organised, proactive and flexible PA/administrator to support the midwifery matrons.

The role will a variety of different functions with every day being different. Each day will present unexpected challenges and therefore a flexibly minded experienced administrator who can adapt to changing demands is essential.

The post holder will need to be reliable and resilient and able to manage competing priorities. She/he/they will ensure that the managers have support to maintain an organised role. As well as the usual functions of a PA knowledge of audit and recruitment support will be an advantage.

If you have experience of working in a busy environment, possibly within a healthcare setting supporting a management team then this role could be suitable for you.

Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics.

You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career.

We have state-of-the art facilities placing us at the heart of cutting edge health care. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.

Please review all documents attached to this advert to ensure you familiarize yourself with all requirements of the job.

**The post holder will**:
Demonstrate proficient usage of the Trust Information Systems to support the data collection needed, including the Trust and Maternity Information Systems

Knowledge of Microsoft teams and other virtual platforms to arrange and support the administration of meetings

Ability to take accurate notes and manage an action log

Be able to use all Trust Information Systems effectively, including searches for detailed information

Take the lead working with the management team for maintaining and ensuring accurate inputting of data

Be able to manage the archiving process in line with national recommendations of the storage for information

Provide clerical support for the senior midwives and department, e.g. typing minutes, letters, statements and minutes

Support the Maternity Matrons with validation of payment challenges/ invoices

To support the senior management team with general administrative tasks

Ensure RTW interviews are arranged for the staff with the appropriate Senior Midwife/Matron

Support the Senior Midwives and Midwifery Matron to obtain notes as part of complaints, incidents and adverse events

Be competent and proficient to use the e-procurement system, understanding its purpose and how to procure supplies for clinical work

Responsible for ordering all non-clinical stores

Manage the shared-drive information folders, including version control of the document, including practice tools and labels and ensuring that only the latest versions are in circulation