Contract Coordinator

2 weeks ago

Lincoln, United Kingdom Highway Traffic Management Full time

Contracts Coordinator

Summary

Responsible for delivering the companies operational service and obligations as per contractual requirements.

**Responsibilities**:

- Company diary planning including uploading daily job requirements, detailing relevant job information, assigning labour and lead operatives to works ensuring the correct gang structure and assigning the correct vehicles to jobs.
- Generating temporary labour requests to the Labour Resource Manager.
- Company diary reviewing and updating including logging actual hours worked and liaising with the Operations Manager regarding any changes.
- Creating job packs encompassing all safe systems of work, technical information, drawings, client information and any other relevant information, and then allocating it in a timely manner to lead operatives (including on client systems).
- Liaison with clients, management of works programmes and booking road space.
- Review all documentation for correctness and accuracy such as drawings and safe systems of work prior to issue to lead operatives.
- Liaison with any sub-contractors delivering works on the company’s behalf.
- Briefing lead operatives and any other relevant operatives on all jobs/work with the specific requirements for each task or site.
- Assisting with communication with the wider workforce on tool box talks and safety alerts.
- Reviewing and appropriately storing returned paperwork and escalating any issues to the

Operations Manager.
- Identify and escalate any misconduct or unsafe behaviours reported by clients to the

Operations Manager and HSE Manager.
- Generating kit lists and equipment bookings (such as traffic lights) to request equipment resources from the depot.
- Sourcing non-standard equipment from sub-contractors or third party organisations.
- Generating vehicle loading lists to ensure efficient logistics in depots.
- Liaising with Human Resources to ensure working hours and shift patterns do not exceed company policy.
- Reviewing timesheets and confirming accuracy with payroll.
- Conducting out of office hours duty manager responsibilities.
- Input all works in advance and allocate all plant/labour accordingly. This needs to be done the week previous to allow the Labour Resource Coordinator to plan what additional temporary labour is required
- Make sure all operatives are separated into days/nights by no later than 11:00 Thursdays so the weekly rota can be produced and published to the workforce
- Check all allocated resource is correct on the diary each day due to changes and there are no duplications
- Check all allocated vehicles are correct on the daily diary each day due to changes and there are no duplications

Measurable Output
- Employee Satisfaction
- Client Satisfaction
- Profit

**Job Types**: Full-time, Permanent

**Salary**: £39,000.00 per year

**Benefits**:

- Company car
- Company pension
- On-site parking
- Private medical insurance

Schedule:

- Day shift

Ability to commute/relocate:

- Lincoln: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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