Administrator Assistant

3 weeks ago


Lincoln, United Kingdom Lindum Group Full time

**Introduction to the role**

An opportunity has arisen for a Administrator Assistant
- Operating and Maintenance Coordinator to provide support within the division, coordinating and compiling Operating & Maintenance manuals and assisting various teams with general administrative tasks.

**Responsibilities will include**
- ** **O & M Manuals - compile the operating and maintenance manuals for each project.
- Liaise with site team for specific requirements.
- Contact subcontractors and suppliers to request information required and chase as appropriate, ensuring manuals are completed ready for site handover.
- Answer telephone calls - dealing with enquiries, transferring calls, taking detailed messages and signposting as required.
- Provide general support as part of the administrative team to cover training, holidays and sickness etc as and when required, main duties will include:

- Folders / Printing - compile new tender folders and carry out general printing of RAMS etc as and when requested.
- In house IT package use - generating tender numbers, creating job tickets and updating the tender list.
- Drawings - save to contract file, upload to D2D and issue to site / contracts manager and clients /
- subcontractors as required.
- Typing - type quotes and any other general typing as requested.
- Photos - upload camera photos to job folders as requested.
- Site Health and Safety Packs - compile site pack information as requested by Contracts Managers, ensuring site managers are provided with all health and safety information required for the project.

***What we’re looking for**
- GCSE English - Grade 4-5 is desirable
- GCSE Maths - Grade 4-5 is desirable
- Microsoft Word - (basic level) is an advantage
- Microsoft Excel - (basic level) is an advantage
- Business Administrative NVQ / similar - is an advantage
- Excellent communication skills - both written and oral, with the ability to communicate confidently and effectively with people on all levels.
- Ability to work effectively as part of a team, but also have the initiative and motivation to compete tasks individually.
- Ability to prioritise tasks and complete tasks within deadlines - with a constantly changing workload.
- Excellent time keeping and time management skills.
- Ability to effectively multitask, ensuring all tasks are completed on time and correctly.
- Ability to follow instructions.
- Ability to work in an organised manner and be responsive.
- To be polite, with a customer focused attitude.

Experience in a similar role would be an advantage, but is not essential, as full training will be given.

**What We Can Offer**

The role is full time (0800am to 16:30pm or 08:30am to 17:00pm) Monday to Friday. Salary will be commensurate with experience, skill level and qualifications. Benefits include Group Personal Pension, profit related pay, employee share scheme and opportunities for further training, development and progression.

You’ll be joining a friendly, fun, practical, and inspiring community. Our team members come to Lindum via diverse paths - what unites us is a shared passion for teamwork, solving problems and looking after our clients.



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