Administrative Officer

6 months ago

Porton Down, United Kingdom UK Health Security Agency Full time

**Details**:
**Reference number**:

- 341341**Salary**:

- £22,194 - £24,184- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Administrative Officer**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support
- Science**Working pattern**:

- Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Porton Down, SalisburyAbout the job

**Job summary**:
**Administrative Officer**

**£22,194 - £24,184, AO (National)**

**UKHSA Porton Down, Manor Farm Road, Salisbury, Wiltshire, SP4 0JG**

**Permanent Contract**

The Research and Evaluation Administration Team are recruiting for one, permanent Administrative Officer based at UKHSA Porton Down. The post holder will work collaboratively with all members of the team and/or Directorate to provide an accurate and effective administrative support service. They will work with mínimal supervision and be expected to work flexibly as part of a multi-disciplinary team providing a wide range of specific administrative duties. The post holder will work with colleagues who are based across the country at different sites and/or who work remotely.

As an **Administrative Officer**, your role will involve providing **day-to-day administrative support** to specific groups within the department. Additionally, you’ll offer **secretariat support** to senior management within these groups. Your tasks will encompass activities such as **diary management, collating information,** **taking minutes, and providing logistic support**.** Building and maintaining strong relationships with stakeholders across the division is essential, and delivering exceptional customer service is a priority. The position requires the ability to work **independently** and** **flexibly** **as part of a** **multi-disciplinary team.**

**UKHSA Porton Down, Manor Farm Road, Salisbury, Wiltshire, SP4 0JG**
- *Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available.*_

**Working Pattern - **Full Time - 37.5 hours per week

**Job description**:
**Responsibilities section**:
This post holder will engage with Scientists, Researchers, Service Providers and Planners to underpin the delivery of a wide variety of key, research projects on infectious disease, and will:

- Provide a professional front of house reception and hospitality service for the department which may involve meeting and greeting visitors to the building/site.
- Provide flexible departmental support in-line with emerging priorities/challenges and during periods of capacity pressure. This will include a reciprocal arrangement to contribute to office cover during absence of other administrative team members, where appropriate to the post holder’s grade. In addition, staff will become familiar with the other duties of the team administrators in order to facilitate business continuity during times of crises or other pressures.
- To undertake general office duties as necessary, i.e., photocopying, faxing, post, hospitality duties. Arrange travel and hotel bookings in line with UKHSA policies and procedures.
- Assist with the dissemination and/or collation of information/returns for business.
- Learn admin supporting duties to departmental meetings, such as minute taking, agenda preparation, collating meeting papers.
- Multi-diary management for staff within the department management in a timely manner.
- Undertake the typing of correspondence, reports, documents, audio manuscript or draft responses as required.
- Liaise with multi-disciplinary colleagues across UKHSA.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

It should be noted that some work of the centre is of a confidential nature and must not be communicated to other persons except where required for authorised purposes

**_ Please see job description attached for full list of duties and competencies associated with the post._**

**Person specification**:
**Essential Criteria**:
**Essential**
- Professional secretarial/administrative experience
- Previous experience of working in an administrative environment using computerized data systems.
- Clear communicator with good writing, date entry and telephone skills ensuring accuracy.
- Ability to analyse and interpret information and recommend appropriate actions.
- Able to work on own initiative, organizing and prioritizing own workload without supervision, working to tight and often changing timescales.
- An understanding of and commitment to equality of opportunity and good working relationships, both in terms of day-to-day working practices, but also in relation to management systems.

**Desirable**
- Security Clearance.
- Adaptability, flexibilit

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