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Team Co-ordinator

8 months ago

London, United Kingdom MHP Group Full time

MHP Group is the integrated communications agency built for the Networked Age - a world that’s increasingly connected, complex, polarised and activist. We are a family of brands (MHP, Mischief, Accord) that come together seamlessly.

With 200 specialists in London and San Francisco, we are trusted by many of the world’s leading businesses and brands.

**Role overview**

This is an integral part of the central Support team with primary responsibility for supporting the Heads of the Health and Financial Services practices as well as assisting the other Team Co-ordinators, providing cover during holiday periods and general duties as directed by the PA to CEO.

**As a Team Co-Ordinator** **at MHP Group, you will**:
Provide PA and administrative support to the Heads of Health and Financial Services and their teams:

- Diary management for Heads of Practice including booking meetings and travel
- Liaising directly with clients on behalf of Practice Head when appropriate
- Supporting broad administrative support for internal work process including but not limited to Capacity Planning; minuting management meetings
- Processing expenses

Provide administrative and operational support to the wider team. This role will support the effective delivery of client service, marketing activity and day-to-day operations of the practice.
- Providing administrative support to client team; including but not limited to:

- Play a key role in the coordination and logistics for team meetings, as well as notetaking when required
- Coordinate logistics prior to and during client meetings and client events. In some cases, attending the events to ensure a smooth running, provide on-hand support
- PowerPoint creation for prospective client pitches and internal meetings
- Work closely with Design to put together high-quality new business decks to get them “pitch ready”
- Scheduling external meetings
- Booking travel and logistics
- Proactively request from the team any special requirements for meetings and organise any catering or ad-hoc requests
- Proactively support senior team members in admin as directed by the Practice Head (e.g. expenses)
- Maintaining internal documents with the relevant and up to date information, including client lists, staff biographies etc
- Assist with renewal of subscriptions on behalf of the team
- Support on recruitment by diarising interviews and assisting with the onboarding of new members of staff within the team

Ad-hoc support for people aspect of team (buying event gifts and cards, ordering and organising food/ drink for team socials)

This person should have previous experience in a similar role.

We are looking for someone who is interested in public relations. They will be friendly and approachable with strong administration and communication skills, both verbally and written. This person must be proactive, extremely organised with excellent attention to detail. They should have a professional attitude and the ability to build strong working relationships.

**And in return, we offer**:

- Excellent starting salary with annual reviews
- 28 days holiday allowance (+ bank holidays), a day off to celebrate your Birthday, ‘Time4U’ every month (+ 6 days a year)
- Matched pension contributions (up to 5%)
- Life Assurance
- Private Medical Insurance
- Employee Assistance Programme
- Season ticket loans and Cycle to work scheme
- Gym & Shopping discounts
- Access to our Learning Academy to support your career and personal growth
- Hybrid (up to 3 days remote working per week)
- ‘Work from Anywhere’ one week per year
- Here at MHP Group, we are committed to creating an inclusive and a diverse workforce._