Bookkeeper/administration
3 days ago
AquaQ Analytics is a financial technology consulting firm based in Belfast. We work with clients in the banking and finance sector across the world and we have teams of consultants working across multiple locations globally. It is a busy and fast-paced environment with a friendly and open working culture.
We have an exciting opportunity for an Office and Accounts Administrator to join the AquaQ Analytics team. This is a broad role, working across various departments and providing key admin support to the overall business. It is a full time role and we offer hybrid working.
We are looking for someone with strong administrative and bookkeeping experience in a professional services environment, who is upbeat, a great communicator and keen to 'step up' in your job to make suggestions and improvements. The company is growing and there is a real opportunity to grow with us and make the role your own
Role and Responsibilities
- Management of purchase ledger and supplier payments process
- Daily reconciliations for all group bank accounts and company credit cards
- Collating timesheet and other employee information for payroll each month
- Managing staff expenses
- Liaising closely with HR, finance and staff throughout the group in relation to timesheets, expenses, payroll, finance and admin procedures
- Assisting with client invoicing each month
- Assisting with Invest NI grant claims
- Completing statutory surveys as and when required
- Centrally managing the rental properties for staff based outside of NI - rental agreements, utility costs, agreements, insurance, rates etc
- Booking and arranging flights / accommodations for all staff as and when required
- Providing cover to the Assistant accountant in areas of payroll and invoicing when required
- Provide a full administrative service and support to our finance and management teams.
- Some reception duties, petty cash management and ensuring smooth running of the office with supplies and services
Key requirements
- Exceptional organisational and admin skills
- 2yrs+ bookkeeping experience
- Experienced in Sage line 50 and all Microsoft packages
- Strong organisational skills
- Excellent communication skills, both written and verbal
- Maintain work schedules including carefully organised and filed support documentation, reports, invoices, schedules etc
- Be responsible for the content and filing of shared finance folder
- Ability to adapt very quickly and handle multiple tasks at once
- Ability to work to deadlines in a fast paced and very busy environment
- Positive and proactive attitude and the ability to cope under pressure.
In return you will receive
- Company pension plan
- Health Cover
- Increasing holiday entitlement
- Enhanced maternity/paternity leave
- Floating bank holidays
- Hybrid working
**Salary**: Dependent on experience
**Benefits**:
- Casual dress
- Company events
- Company pension
- Referral programme
- Work from home
Schedule:
- 8 hour shift
- Monday to Friday
Experience required:
- Bookkeeping - 2 years +
- Administrative - min 3 years
**Salary**: From £22,000.00 per year
Schedule:
- 8 hour shift
**Experience**:
- Bookkeeping: 2 years (required)
- Administrative: 3 years (preferred)
Work Location: Hybrid remote in Belfast
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