Pa to Joint Head of Private Office

6 months ago


London, United Kingdom Savills Full time

**Role Overview**

Our Joint Head of the Private Office and Country Director who specialises in the sale of high value UK country houses, farms and estates, is looking for an experienced PA to work with him in our London Offices.

The Director co-heads Savills Private office, providing discreet property advice to ultra high net worth individuals across the globe, whilst being responsible for providing advice and selling some of the finest country houses, farms and estates in the UK. This is a varied role comprising a full suite of PA duties.

**Who w**e're looking for**

We're looking for an experienced PA who works well under pressure and thrives on delivering first-class support at all times.

You'll have previous experience of working in a a busy environment with conflicting priorities, yet still be able to provide a high level of service to, and establish rapport with both clients and Savills colleagues alike.

**In return we'll offer**
- Competitive remuneration package
- Annual leave (27 days + BH) + option to purchase 5 extra days
- World-class training opportunities
- Global mobility scheme
- Enhanced pension (8% company contribution)
- Electric car scheme
- Private healthcare
- Digicare+ unlimited access to GP appointments for you and your family
- Life assurance
- 6-months' full-pay maternity leave
- 3-months' full-pay paternity leave
- Sharesave /Share incentive plan
- Loyalty leave for long service
- Cycle-to-work scheme
- Discount on 1000s of retailers

Find out more here:
**Key Responsibilities**
- Providing full administrative support to the Director for property, personal and business related matters
- Helping with the organisation of all high net worth events and awards.
- Exercising confidentiality and discretion at all times.
- Involved in building the Private Office and partnerships with other companies specialising in ultra high net worth individuals.
- Diary management, including internal and external meetings, travel itineraries and bookings
- Updating digital sites and internal intranet, as well social media channels
- Raising fee invoices and fee share allocation using Reapit and Dynamics.
- Contact Management for publication mail outs and events.
- Producing and updating schedules, spreadsheets, reports, presentations, market appraisals and correspondence.
- Using both Reapit and Dynamics for property transactions and contact management
- Market Appraisal research including listed buildings, designations, land classifications, planning etc.
- Ensuring that files adhere to compliance regulations for the whole team, liaising with clients, solicitors and the in-house compliance team to ensure properties are compliant.
- Dealing directly with clients over the telephone and taking messages. Generally the first point of contact for ultra high net worth individuals.
- Booking, organising and creating adverts for national advertising and brochure production.
- Maintaining filing and archiving systems for the department.
- Filing online and offline, binding reports, printing and mail outs.
- Pulling department reports, writing agendas and taking minutes for weekly and monthly meetings (on a rota with other PAs in the dept).
- Minute taking, conference call set ups for internal, external and board meetings-motivated individual, they will also be able to demonstrate reliability, flexibility and initiative.

**Skills and Knowledge**
- An understanding of Reapit and Dynamics is beneficial.
- An interest and knowledge of rural properties/ countryside matters is beneficial. An understanding of the current Compliance Regulations for property conveyancing is beneficial
- Recruitment agencies_
- Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid._
- Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach._
- Business area- Rural & Projects- Locations- Margaret Street, London- Contract Type- Full time- Remote Status- This role is office based- Salary- Competitive- Contact Ben Toocaram Associate Director - Talent Acquisition - Residential Sales and Lettings



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